Tender Engineer

Rohan Group; Pune District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Rohan Group in Maharashtra's Pune district is seeking a Tender/Bid Manager to review pre-qualification documents and coordinate the tender process with the project team.

You will identify and develop vendors, plan tender submissions, analyze techno-commercial aspects, and prepare regular reports for management to support decision making.

The role requires strong coordination, attention to deadlines, and experience with large-scale bids.

Responsibilities

• Review of Tender Working and pre-qualification documents within deadlines.
• Identify and develop new vendors; plan tender submissions and evaluate pricing.
• Evaluate enquiries against pre-qualification and manage bid responses.
• Prepare weekly/quarterly tender status reports for management review.

Job description

Key Responsibilities

Review Pre-Qualification Documents

• Review of Tender Working
• Plan the submission of tender with team member as per dead line.
• Review of tender study, Major BOQ, Scope of work & Area Statement
• Review of techno-commercial queries raised for Pre-bid Meeting. Attend the meeting as required.
• Review of bought out item enquiries floated to various vendors. Suggest any additional vendor
• Review of all backup rates taken for tender working.
• Review of Rate Analysis to correct appropriately as required.
• Review of Detailed working of Over Heads. Decide on the profitability expected from the project.
• Review of the techno-commercial conditions and offers after post bid meetings.

Vendor Development

• Identify new specialized items incorporated in the tender. Prepare a list of manufacturers/suppliers/dealers/associates/subcontractors. Discuss with them and enlist them
• Search and develop additional vendors for various bought out items to increase the data base and to bring competitiveness in our pricing.
• Planning & Review Meeting
• Discuss on the Planning for site survey work and provide guidance on the basis of previous experience in the region.
• Discuss with the team on any specific or critical requirements of the tender. Consideration of its impact on the pricing.
• Discuss and Advice on the vendor list for floating of bought out items enquiries.
• Plan for the tender submission i.e. tender working, techno-commercial pre-qualification documents and resources planning with project specific presentation.
• Coordinate for the arrangement of Tender Security to be submitted along with tender.
• Discuss with Finance Dept. on the critical commercial conditions and impact on financial cost.
• Discuss with Safety & Quality Team for any additional specific requirement specified in the tender.
• Discussion on receipt of enquiries likely to be issued during fortnight.
• Review and follow up with client and Consultants on the bids submitted for further course of action.

Enquiries & Submitted Bid Management

• Check and discuss with Business Development Team about the likely enquiries to be issued in the coming week.
• Check on the team member for take up the assignment. Accordingly direct enquiry received to the person concerned.
• Evaluate the received enquiries on the basis of pre-qualification requirements and value of the work. Value below 30 Cr. Work is regretted.
• Maintain the submitted tender list and keep the status update. Projects not awarded the documents are kept in store room and then disposed off.

Reports Preparation

• A format is prepared to keep update on the tender status. The report compromises tenders under working, tender under consideration, status of award of work and likely enquiries in coming month. Every week the report is updated as per the progress on each tender.
• Presenting in the quarterly management meeting the Business Plan for the subsequent quarte and review of the achievement of the last quarter.
• Report of the perspective Clients is prepared for the complete year. It is divided in four quarters The flow of enquiries in monitored based on the data generated from various sources.