Tender & Bid Management Executive

PBL Transport Corporation; Visakhapatnam; On-site; INR 450,000 - 650,000; Full time

Job summary

PBL Transport Corporation in Visakhapatnam (Andhra Pradesh) seeks a detail-oriented Tender & Bid Management Executive with 2 years of experience to lead end-to-end tendering for Government and private projects. You will handle GeM and e-procurement portals, prepare technical and commercial bid documents, and ensure timely submissions.

The role requires strong documentation skills, compliance understanding, and coordination with Finance, Tech, Operations, and Legal teams.

Qualifications

• GeM portal knowledge and e-procurement systems
• Strong MS Office skills (Excel, Word, PowerPoint)
• Excellent documentation and analytical capabilities
• Solid understanding of bid compliance and tender procedures
• Ability to manage multiple tenders simultaneously
• Strong communication and coordination abilities
• Quick learner adaptable to new portals and processes

Responsibilities

• Review tender documents, RFQs, RFPs and bid specs
• Understand scope, eligibility, compliance and submission guidelines
• Prepare and compile technical and commercial bid documents
• Monitor GeM and other e-procurement portals for opportunities
• Coordinate with Finance, Technical, Operations and Legal teams
• Prepare pricing sheets, BOQs and compliance statements
• Maintain tender trackers, submission calendars and records
• Ensure timely submission of bids within deadlines
• Handle clarifications and respond to authority queries
• Follow up on submitted bids and maintain status reports

Skills

GeM Portal knowledge

MS Office

Documentation

Bid compliance

Tender management

Communication

Coordination

Fast learner

Education

Bachelor's degree in Business Administration/Commerce/Engineering

Tools

MS Office

Job description

Location: Visakhapatnam, Andhra Pradesh, India

Job Summary

We are looking for a detail-oriented and proactive Tender & Bid Management Executive with 2 years of relevant experience in managing end-to-end tendering processes for Government and Private sector projects. The candidate should have strong knowledge of GeM and other e-procurement portals, excellent documentation skills, and the ability to handle multiple submissions within strict deadlines.

Responsibilities

• Review and analyze tender documents, RFQs, RFPs, and bid specifications thoroughly.
• Understand scope, eligibility criteria, compliance requirements, and submission guidelines.
• Prepare and compile technical and commercial bid documents as per tender requirements.
• Monitor portals such as GeM and other e-procurement platforms for relevant opportunities.
• Coordinate with Finance, Technical, Operations, and Legal teams for required inputs.
• Prepare pricing sheets, BOQs, compliance statements, and technical documentation.
• Maintain tender trackers, submission calendars, and documentation records.
• Ensure 100% timely submission of bids within deadlines.
• Handle tender clarifications and respond to authority queries.
• Follow up on submitted bids and maintain status reports.

Requirements

• Strong knowledge of GeM Portal and e-procurement systems.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent documentation and analytical skills.
• Strong understanding of bid compliance and tender procedures.
• Ability to manage multiple tenders simultaneously.
• Strong communication and coordination abilities.
• Quick learner with adaptability to new processes and portals.
• Bachelors Degree in Business Administration / Commerce / Engineering or related field.
• Minimum 2 years of experience in Tendering / Bidding / Proposal Management.