Tender Associate - Products Tendering

Headsup B2b; New Delhi; On-site; INR 350,000 - 550,000; Full time

Job summary

Headsup B2b in Delhi is seeking a Tender Associate to identify opportunities, review requirements, and support end-to-end bidding across multiple product categories and industries. The role emphasizes accuracy, compliance, and timely tender submission.

You will coordinate with sales, procurement, operations and finance to gather technical specs, pricing, and documents, maintain tender records, and assist post-award activities, aligning with organizational goals.

Responsibilities

• Tender Identification: Actively track and monitor government e-procurement portals and private tender platforms to identify relevant business opportunities across multiple product categories and industries. Evaluate tender eligibility, scope, and timelines before participation.
• Tender Documentation and Preparation: Review tender, RFQ, and RFP documents thoroughly. Prepare eligibility documents, technical and commercial bid documents, compliance sheets, and other supporting documentation required for submission.
• Online Bidding: Manage the end-to-end e-tendering process, including Submission portal registrations, Digital Signature Certificate (DSC) usage, online bid submissions, and responding to pre-bid queries or clarifications within stipulated timelines.
• Cross-Functional Coordination: Coordinate with sales, procurement, operations, finance, and other internal stakeholders to collect technical specifications, pricing, statutory documents, certificates, and financial documents (EMD/BG, where applicable) required for tender submissions.
• Tender Database Management: Maintain accurate records of identified tenders, submitted bids, bid status, supporting documents, client information, and win loss analysis for future reference and reporting.
• Bid Follow-up and Post-Submission Support: Track the progress of submitted tenders, monitor bid opening and award status, coordinate documentation for post award activities, and support contract execution by liaising with internal teams and clients.

Job description

Job Summary

The Tender Associate will be responsible for identifying relevant tender opportunities, reviewing tender requirements, and supporting the end-to-end bidding process across multiple product categories and industries. The main goal of this role is to prepare accurate and compliant bid documentation, coordinate with internal teams to gather required information, and ensure timely submission of tenders. This role requires strong attention to detail, good organisational skills, and the ability to understand tender requirements while managing multiple deadlines. The Tender Associate will contribute to business growth by supporting the successful execution of government and private sector tender submissions.

Responsibilities

• Tender Identification: Actively track and monitor government e-procurement portals and private tender platforms to identify relevant business opportunities across multiple product categories and industries. Evaluate tender eligibility, scope, and timelines before participation.
• Tender Documentation and Preparation: Review tender, RFQ, and RFP documents thoroughly. Prepare eligibility documents, technical and commercial bid documents, compliance sheets, and other supporting documentation required for submission.
• Online Bidding: Manage the end-to-end e-tendering process, including Submission portal registrations, Digital Signature Certificate (DSC) usage, online bid submissions, and responding to pre-bid queries or clarifications within stipulated timelines.
• Cross-Functional Coordination: Coordinate with sales, procurement, operations, finance, and other internal stakeholders to collect technical specifications, pricing, statutory documents, certificates, and financial documents (EMD/BG, where applicable) required for tender submissions.
• Tender Database Management: Maintain accurate records of identified tenders, submitted bids, bid status, supporting documents, client information, and win loss analysis for future reference and reporting.
• Bid Follow-up and Post-Submission Support: Track the progress of submitted tenders, monitor bid opening and award status, coordinate documentation for post award activities, and support contract execution by liaising with internal teams and clients.

The responsibilities listed above are indicative in nature and these may evolve based on business needs. As the role progresses, other KRAs and responsibilities may be identified to align with organisational priorities and the employee s growth. This will be done as per mutual discussions.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.