Talent Assistant-Recruiter

Gallagher & Mohan; Delhi; Remote; INR 350,000 - 600,000; Full time

Job summary

Gallagher & Mohan is a remote-friendly talent partner supporting US real estate clients. We seek a Talent Assistant – Recruiting & Onboarding Support to source candidates, schedule interviews, manage onboarding, and maintain seamless systems access from New Delhi.

You will coordinate high-volume recruiting tasks across multiple US time zones, ensuring timely follow-ups and strong candidate experiences while collaborating with the client teams and training squads.

Qualifications

• Bachelor’s degree in any discipline; HR or business administration is a plus.
• 2–5 years of US recruitment, talent sourcing, or recruiting coordination.
• Hands-on sourcing on LinkedIn, Indeed, Resume Library, or similar US job boards.
• Experience high-volume candidate outreach via email, LinkedIn, and phone using templates.
• Strong scheduling across multiple US time zones in Microsoft Outlook.
• Familiarity with onboarding processes, including system access requests, onboarding checklists, and completion tracking.
• Knowledge of ATS, Microsoft Outlook, Excel, Docusign, and Zoom.
• Excellent verbal and written English communication.
• Ability to manage recurring workflows independently with minimal supervision.

Responsibilities

• Source candidates for open US roles via LinkedIn, Resume Library, Indeed, and other platforms.
• Review candidate profiles and resumes against role requirements.
• Conduct direct outreach to candidates using templates and respond with follow-ups.
• Share scheduling link and maintain calendar with introductory calls.
• Track pipeline by role and location and refine search criteria.
• Coordinate bulk outreach with other recruiting resources during high-volume periods.
• Review training roster and build two-week training schedules for each cohort.
• Schedule training across three to four US time zones and handle reschedules.
• Schedule and manage 30/60/90 day reviews for new hires.
• Review call recordings and transcripts for QA during first 60 days.
• Track attendance for training sessions and keep calendars updated.
• Submit system access requests and coordinate with stakeholders for tools.
• Ensure system access before first day and monitor completion.
• Follow up on outstanding access requests until resolved.
• Verify enrolment in required systems two weeks after hire.

Skills

LinkedIn sourcing

US recruitment experience

Email/LinkedIn/Phone outreach

Scheduling US time zones

Onboarding coordination

ATS & Outlook

Communication skills

Education

Bachelor’s degree

Tools

Docusign

Zoom

Microsoft Outlook

Excel

ATS

Job description

What we are and what we do:

Gallagher & Mohan work exclusively within the real estate industry. Our mission is to provide financial analysis, marketing, and accounting support to our clients. Our clients are real estate-focused private equity investors, developers, fund managers, brokers, and more. We pride ourselves on our quality, our strong communication, and our work ethic. We are a natural extension of our client’s existing infrastructure. The type of transactions we currently work on range from multifamily apartment complexes to large office towers in the United States and European markets, and range in value sizes from $10 million USD - $200+ million USD.

What we are and what we do:

Gallagher & Mohan work exclusively within the real estate industry. Our mission is to provide financial analysis, marketing, and accounting support to our clients. Our clients are real estate-focused private equity investors, developers, fund managers, brokers, and more. We pride ourselves on our quality, our strong communication, and our work ethic. We are a natural extension of our client’s existing infrastructure. The type of transactions we currently work on range from multifamily apartment complexes to large office towers in the United States and European markets, and range in value sizes from $10 million USD - $200+ million USD.

What we are looking for:

The Talent Assistant will provide day-to-day support to our client’s recruiting and training teams, with a focus on candidate sourcing and outreach, interview scheduling, new hire training coordination, and system access setup. The role is designed to take ownership of the high-volume, repetitive sourcing and coordination work across the hiring and onboarding process, allowing the team to spend more time interviewing, selling roles to candidates, and training and developing new team members

Job Responsibilities

• Source candidates for open US roles through LinkedIn, Resume Library, indeed, and other job platforms, including Real Estate Acquisition Manager, MLS Acquisition Specialist, Project Manager, Analyst, and Transaction Coordinator positions.
• Review candidate profiles and resumes against the requirements for each role and location.
• Conduct direct outreach to candidates via email, LinkedIn message, and phone using pre-written templates, and respond to replies with follow-up templates.
• Share the recruiter’s scheduling link with interested candidates and keep the recruiter’s calendar filled with qualified introductory calls.
• Track the number of candidates in the pipeline by role and location and meet regularly with the recruiter to refine search criteria when candidates are not the right fit.
• Coordinate with other recruiting resources on bulk outreach and provide additional support during periods of high-volume hiring for specific locations.
• Review the roster for each incoming training class and build and send a two-week training schedule for each cohort based on standard training dates.
• Schedule training sessions across three to four US time zones and coordinate changes and reschedules in Outlook as availability shifts.
• Schedule and manage 30, 60, and 90 day reviews for each new hire after training completion, including any reschedules.
• Review call recordings, appointment note transcriptions, and SMS texts for quality assurance and adherence to training during new hires’ first 60 days.
• Track attendance for internal and external vendor-provided training sessions and keep training and review calendars accurate and up to date.
• Submit system access requests for new hires and coordinate with relevant stakeholders to set up access to tools such as Docusign and internal messaging groups.
• Ensure all system access is in place before each new hire’s first day, working from the onboarding checklist and tracking completion for each new hire.
• Follow up on outstanding or incomplete access requests until resolved.
• Verify new hires’ enrolment in required systems, including email and text notifications, Zoom Phone, call queues, and the answering service, approximately two weeks after the hire date

Requirements

• Educational Qualification: A bachelor’s degree in any discipline; a degree in Human Resources or Business Administration is a plus.
• Recruitment Experience: 2–5 years of experience in US recruitment, talent sourcing, or recruiting coordination.
• Candidate Sourcing: Hands-on experience sourcing candidates on LinkedIn, indeed, Resume Library, or similar US job boards, and screening resumes against role requirements.
• Candidate Outreach: Experience running high-volume outreach via email, LinkedIn, and phone using templates, and managing follow-ups.
• Scheduling & Calendar Management: Strong experience scheduling interviews, training sessions, and reviews across multiple US time zones in Microsoft Outlook.
• Onboarding Support: Familiarity with onboarding processes, including system access requests, onboarding checklists, and completion tracking.
• Tools & Systems: Working knowledge of applicant tracking systems (ATS), Microsoft Outlook, Excel, Docusign, and Zoom.
• Organizational Skills: Ability to manage high volumes of recurring tasks accurately, maintain trackers, and meet deadlines.
• Communication Skills: Excellent verbal and written English communication skills, with the confidence to interact with US-based candidates and client teams.

Preferred Skills

• Experience supporting recruitment for US real estate,
• Experience coordinating new hire training programs.
• Familiarity with Zoom Phone, scheduling links, and applicant tracking systems.
• Prior experience working with US clients in a KPO, offshore, or remote setup.

You Must Have

• 2-5 years of experience in US recruitment, sourcing, or recruiting coordination.
• Hands-on sourcing experience on LinkedIn, indeed, or similar
• Experience with high-volume candidate outreach and follow-ups via email, LinkedIn, and phone.
• Strong scheduling and calendar management skills across multiple US time zones.
• Familiarity with onboarding coordination and system access setup.
• Excellent verbal and written communication skills.
• The ability to manage recurring workflows independently and deliver accurate, timely work with minimal supervision.

Title:

Talent Assistant – Recruiting & Onboarding Support

Department:

Talent Acquisition

Employment Type:

Full-Time, Permanent

Job Location:

Remote, New Delhi

Industry:

KPO, Outsourcing

Shift Time:

EST/PST - US Time zone