Talent Acquisition Operations Executive (MIS)

Bilvantis; Hyderabad; On-site; INR 400,000 - 600,000; Full time

Job summary

Bilvantis is seeking a detail-oriented Talent Acquisition Operations Executive to support MIS reporting, data management and recruitment coordination in Hyderabad. The role emphasizes accurate reporting, interview coordination, and timely communication with recruiters and hiring managers.

The ideal candidate has 1–2 years of TA operations experience, strong MS Excel skills, and a proactive approach to resolving discrepancies, ensuring data accuracy and operational efficiency.

Qualifications

• 1–2 years in Talent Acquisition Operations, Recruitment Coordination, HR Ops, or MIS reporting.
• Advanced MS Excel: Pivot Tables, VLOOKUP/XLOOKUP, IF, conditional formatting, data validation.
• Experience creating recruitment MIS reports, dashboards and management reports.
• Excellent verbal and written communication.
• Strong follow-up and stakeholder management abilities.
• High attention to detail and data accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Proactive in identifying discrepancies and resolving issues.

Responsibilities

• MIS & Reporting: Prepare daily, weekly, and monthly recruitment MIS reports, dashboards, and master trackers.
• Data Management: Maintain accurate recruitment databases covering positions, candidate pipelines, interview schedules, offers, joiners, and TAT.
• Recruitment Operations: Coordinate interview schedules, track hiring progress, follow up on feedback and referrals.
• Stakeholder Communication: Communicate effectively with recruiters, panels, hiring managers, HR teams, and candidates.
• Tracker Management: Monitor recruitment activities, identify delays, and ensure timelines.
• Data Accuracy: Validate recruitment data and ensure consistency across trackers.
• Process Compliance: Support TA policies and audits.
• Analytical Support: Analyze recruitment metrics and provide insights to improve efficiency.
• Process Improvement: Identify opportunities to automate reporting and streamline tasks.

Skills

TA Operations

MS Excel

MIS reporting

Communication

Stakeholder management

Data accuracy

Multi-tasking

Discrepancy resolution

Tools

Power BI

Excel automation

Job description

Job Description Talent Acquisition Operations Executive (MIS)

Department: Talent Acquisition
Experience: 1 to 2 Years
Location: Hyderabad (WFO)
Employment Type: Full-Time

We are looking for a detail-oriented and proactive Talent Acquisition Operations Executive with strong MIS reporting, data management, and communication skills. The candidate will support recruitment operations through accurate reporting, interview coordination, recruitment tracker management, Employee referrals, Vendor management and timely communication with recruiters, hiring managers, and other stakeholders.

Required Skills & Qualifications:

• Experience should have 1 year to 2 years in Talent Acquisition Operations, Recruitment Coordination, HR Operations, or MIS reporting.
• Strong MS Excel Skills, including Pivot Tables, VLOOKUP/XLOOKUP, IF formulas, conditional formatting, and data validation.
• Experience preparing recruitment MIS reports, dashboards, and management reports.
• Excellent verbal and written communication skills.
• Strong follow-up, coordination, and stakeholder management abilities.
• High attention to detail, data accuracy, and organizational skills.
• Ability to manage multiple tasks, prioritize deliverables, and meet strict deadlines.
• Proactive approach to identifying discrepancies and resolving operational issues.

Preferred Skills:

• Experience with Applicant Tracking Systems (ATS), recruitment portals, or HRMS tools.
• Basic knowledge of Power BI and Excel-based reporting automation.
• Understanding of recruitment metrics such as Time-to-Hire, Source-to-Join, Offer-to-Join Ratio, Interview Conversion, and Requisition Fulfilment.
• Experience working in an IT services or technology recruitment environment.

Key Competencies:

• Strong communication and interpersonal skills.
• Analytical thinking and problem-solving.
• Strong MS Excel skills
• Ownership and accountability.
• Time management and multitasking.
• Confidentiality and professional integrity.
• Team collaboration and a continuous improvement mindset.

Key Responsibilities:

• MIS & Reporting: Prepare and maintain daily, weekly, and monthly recruitment MIS reports, Master Tracker, dashboards, and performance trackers.
• Data Management: Maintain accurate recruitment databases covering open positions, candidate pipelines, interview schedules, offers, joiners, and recruitment TAT.
• Recruitment Operations: Coordinate interview schedules, track hiring progress, follow up on pending feedback, Employee Referrals, Vendor Management and ensure timely status updates.
• Stakeholder Communication: Communicate effectively with recruiters, technical panels, hiring managers, HR teams, and candidates to ensure smooth recruitment operations.
• Tracker Management: Monitor recruitment activities, identify delays, highlight pending actions, and ensure adherence to defined timelines.
• Data Accuracy: Validate recruitment data, identify discrepancies, and ensure consistency across trackers and reports.
• Process Compliance: Support recruitment documentation, process audits, and adherence to established TA policies and workflows.
• Analytical Support: Analyze recruitment metrics, identify trends, and provide actionable insights to improve recruitment efficiency.
• Process Improvement: Identify opportunities to streamline reporting, automate repetitive tasks, and improve operational effectiveness.

Ideal Candidate:

A highly organized professional who combines strong Excel/MIS capabilities with excellent communication and coordination skills to ensure accurate recruitment reporting and efficient Talent Acquisition operations.