MIS Executive - TA Ops

Bilvantis; Hyderabad; On-site; INR 350,000 - 500,000; Full time

Job summary

Bilvantis, Hyderabad (WFO), seeks a detail-oriented MIS Executive in Talent Acquisition Operations with 1–2 years of experience. You will support recruitment operations through accurate reporting, interview coordination, tracker maintenance, referrals, vendor management, and timely stakeholder communication.

The ideal candidate excels in Excel (Pivot, VLOOKUP/XLOOKUP), has exposure to ATS/HRMS tools, and can analyze recruitment metrics to improve efficiency.

Qualifications

• 1–2 years of MIS or TA operations experience.
• Strong MS Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, IF formulas, conditional formatting, and data validation.
• Experience preparing recruitment MIS reports, dashboards, and management reports.
• Excellent verbal and written communication skills.
• Ability to coordinate with recruiters, hiring managers and other stakeholders.
• High attention to detail and data accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Proactive in identifying discrepancies and resolving issues.

Responsibilities

• MIS & Reporting: Prepare and maintain daily, weekly, and monthly recruitment MIS reports, Master Tracker, dashboards, and performance trackers.
• Data Management: Maintain accurate recruitment databases covering open positions, candidate pipelines, interview schedules, offers, joiners, and recruitment TAT.
• Recruitment Operations: Coordinate interview schedules, track hiring progress, follow up on pending feedback, Employee Referrals, Vendor Management and ensure timely status updates.
• Stakeholder Communication: Communicate effectively with recruiters, technical panels, hiring managers, HR teams, and candidates to ensure smooth recruitment operations.
• Tracker Management: Monitor recruitment activities, identify delays, highlight pending actions, and ensure adherence to defined timelines.
• Data Accuracy: Validate recruitment data, identify discrepancies, and ensure consistency across trackers and reports.
• Process Compliance: Support recruitment documentation, process audits, and adherence to TA policies and workflows.
• Analytical Support: Analyze recruitment metrics, identify trends, and provide actionable insights to improve recruitment efficiency.
• Process Improvement: Identify opportunities to streamline reporting, automate repetitive tasks, and improve operational effectiveness.

Skills

MIS Reporting

TA Operations

Recruitment Coordination

Excel Skills

Communication Skills

Stakeholder Management

Attention to Detail

Multitasking

Deadline Driven

Tools

ATS/HRMS

Power BI (basic)

Excel Automation

Job description

Job Description: MIS Executive - TA Ops

Department: Talent Acquisition
Experience: 1 to 2 Years
Location: Hyderabad (WFO)
Employment Type: Full-Time

We are looking for a detail-oriented and proactive MIS Executive under Talent Acquisition Operations with strong MIS reporting, data management, and communication skills. The candidate will support recruitment operations through accurate reporting, interview coordination, recruitment tracker management, Employee referrals, Vendor management and timely communication with recruiters, hiring managers, and other stakeholders.

Required Skills & Qualifications:

• Experience should have 1 year to 2 years in MIS, Talent Acquisition Operations, Recruitment Coordination, MIS reporting.
• Strong MS Excel Skills, including Pivot Tables, VLOOKUP/XLOOKUP, IF formulas, conditional formatting, and data validation.
• Experience preparing recruitment MIS reports, dashboards, and management reports.
• Excellent verbal and written communication skills.
• Strong follow-up, coordination, and stakeholder management abilities.
• High attention to detail, data accuracy, and organizational skills.
• Ability to manage multiple tasks, prioritize deliverables, and meet strict deadlines.
• Proactive approach to identifying discrepancies and resolving operational issues.

Preferred Skills:

• Experience with Applicant Tracking Systems (ATS), recruitment portals, or HRMS tools.
• Basic knowledge of Power BI and Excel-based reporting automation.
• Understanding of recruitment metrics such as Time-to-Hire, Source-to-Join, Offer-to-Join Ratio, Interview Conversion, and Requisition Fulfilment.
• Experience working in an IT services or technology recruitment environment.

Key Competencies:

• Strong communication and interpersonal skills.
• Analytical thinking and problem-solving.
• Strong MS Excel skills
• Ownership and accountability.
• Time management and multitasking.
• Confidentiality and professional integrity.
• Team collaboration and a continuous improvement mindset.

Key Responsibilities:

• MIS & Reporting: Prepare and maintain daily, weekly, and monthly recruitment MIS reports, Master Tracker, dashboards, and performance trackers.
• Data Management: Maintain accurate recruitment databases covering open positions, candidate pipelines, interview schedules, offers, joiners, and recruitment TAT.
• Recruitment Operations: Coordinate interview schedules, track hiring progress, follow up on pending feedback, Employee Referrals, Vendor Management and ensure timely status updates.
• Stakeholder Communication: Communicate effectively with recruiters, technical panels, hiring managers, HR teams, and candidates to ensure smooth recruitment operations.
• Tracker Management: Monitor recruitment activities, identify delays, highlight pending actions, and ensure adherence to defined timelines.
• Data Accuracy: Validate recruitment data, identify discrepancies, and ensure consistency across trackers and reports.
• Process Compliance: Support recruitment documentation, process audits, and adherence to established TA policies and workflows.
• Analytical Support: Analyze recruitment metrics, identify trends, and provide actionable insights to improve recruitment efficiency.
• Process Improvement: Identify opportunities to streamline reporting, automate repetitive tasks, and improve operational effectiveness.

Ideal Candidate: A highly organized professional who combines strong Excel/MIS capabilities with excellent communication and coordination skills to ensure accurate recruitment reporting and efficient Talent Acquisition operations.