Supply Chain Executive

JAI Ambey Emergency Services (i); Bhopal; On-site; INR 400,000 - 600,000; Full time

Job summary

JAI Ambey Emergency Services (i) is seeking a logistics and supply chain coordinator to manage ambulance materials and consumables, ensuring timely replenishment and accurate stock control.

The role covers inventory management, vendor coordination, stock verification, and collaboration with district teams to support daily ambulance readiness and emergency deployments.

Qualifications

• Experience in logistics and inventory management.
• Strong coordination and communication skills.
• Ability to work with district teams and vendors.

Responsibilities

• Coordinate the timely supply and distribution of materials to district and other operational locations.
• Ensure the availability of essential ambulance supplies, including consumables, safety equipment, and approved medical supplies.
• Monitor material requests received from district teams and ensure timely processing and dispatch.
• Coordinate the transportation of materials.
• Track material movement and follow up on pending deliveries.
• Maintain accurate records of stock received, issued, transferred, and available in inventory.
• Monitor minimum stock levels and identify shortages to prevent operational disruptions.
• Conduct regular physical stock verification and reconcile discrepancies with system records.
• Track material consumption, damaged items, expired stock, and items requiring replacement.
• Ensure proper storage, labeling, and systematic arrangement of materials.
• Coordinate the timely replenishment of medicines and medical consumables in accordance with approved procedures.
• Coordinate with the SCM and procurement teams for material requirements and purchase orders.
• Follow up with vendors and suppliers regarding order status, dispatch, and delivery timelines.
• Verify delivered materials against purchase orders, invoices, and delivery challans.
• Report shortages, damaged materials, and incorrect supplies to the concerned department.
• Maintain vendor communication and delivery records.
• Coordinate with district teams and ambulance operations personnel to identify urgent material requirements.
• Ensure timely availability of approved supplies required for ambulance readiness and daily operations.
• Coordinate the replacement of damaged or non-functional equipment with the concerned technical or biomedical team.
• Support logistics arrangements for new ambulance deployment, operational expansion, and emergency requirements.
• Escalate critical shortages that may affect ambulance operations to the reporting manager immediately.
• Maintain records of stock registers, material requisitions, issue slips, delivery challans, and goods receipt notes.
• Prepare daily, weekly, and monthly logistics and inventory reports.
• Update stock and material movement details in Excel or the designated inventory management system.
• Maintain documentation for stock transfers, returns, repairs, and replacements.
• Ensure proper documentation and audit readiness for all logistics activities.
• Coordinate with SCM, Finance, Procurement, Administration, district teams, and vendors.
• Follow company policies and established procedures for inventory control and material distribution.
• Ensure safe handling and storage of medical supplies and equipment.
• Maintain confidentiality of company records and operational information.
• Perform other logistics and supply chain duties assigned by the reporting manager.

Job description

Role & responsibilities-

• Coordinate the timely supply and distribution of materials to district and other operational locations.
• Ensure the availability of essential ambulance supplies, including consumables, safety equipment, and approved medical supplies.
• Monitor material requests received from district teams and ensure timely processing and dispatch.
• Coordinate the transportation of materials.
• Track material movement and follow up on pending deliveries.
• Maintain accurate records of stock received, issued, transferred, and available in inventory.
• Monitor minimum stock levels and identify shortages to prevent operational disruptions.
• Conduct regular physical stock verification and reconcile discrepancies with system records.
• Track material consumption, damaged items, expired stock, and items requiring replacement.
• Ensure proper storage, labeling, and systematic arrangement of materials.
• Coordinate the timely replenishment of medicines and medical consumables in accordance with approved procedures.
• Coordinate with the SCM and procurement teams for material requirements and purchase orders.
• Follow up with vendors and suppliers regarding order status, dispatch, and delivery timelines.
• Verify delivered materials against purchase orders, invoices, and delivery challans.
• Report shortages, damaged materials, and incorrect supplies to the concerned department.
• Maintain vendor communication and delivery records.
• Coordinate with district teams and ambulance operations personnel to identify urgent material requirements.
• Ensure timely availability of approved supplies required for ambulance readiness and daily operations.
• Coordinate the replacement of damaged or non-functional equipment with the concerned technical or biomedical team.
• Support logistics arrangements for new ambulance deployment, operational expansion, and emergency requirements.
• Escalate critical shortages that may affect ambulance operations to the reporting manager immediately.
• Maintain records of stock registers, material requisitions, issue slips, delivery challans, and goods receipt notes.
• Prepare daily, weekly, and monthly logistics and inventory reports.
• Update stock and material movement details in Excel or the designated inventory management system.
• Maintain documentation for stock transfers, returns, repairs, and replacements.
• Ensure proper documentation and audit readiness for all logistics activities.
• Coordinate with SCM, Finance, Procurement, Administration, district teams, and vendors.
• Follow company policies and established procedures for inventory control and material distribution.
• Ensure safe handling and storage of medical supplies and equipment.
• Maintain confidentiality of company records and operational information.
• Perform other logistics and supply chain duties assigned by the reporting manager.