Strategic Executive Assistant to Director

JobItUs; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

JobItUs in Mumbai seeks a Strategic Executive Assistant to the Director. The role is 80% strategic/business support and 20% secretarial tasks. You will assist with strategic initiatives, financial matters, and key projects, while coordinating across business functions.

The ideal candidate has 1–3 years in similar roles, a Graduate/MBA, and strong MS Excel/PowerPoint skills. The position requires proximity to senior management and discretion with confidential information.

Qualifications

• 1–3 years of experience in Executive Assistance, Business/Management Consulting, Investment Banking, Financial Services, Strategy or a similar role.
• Graduate / MBA with strong analytical and communication skills.
• Excellent proficiency in MS Excel, PowerPoint and Word.
• Strong research, presentation and documentation skills.
• Ability to manage multiple priorities and work with minimal supervision.
• High level of ownership, attention to detail and professionalism.
• Should be comfortable working closely with senior management and handling confidential matters.

Responsibilities

• Assist the Director in business and financial analysis, research, and preparation of presentations.
• Support the Director on initiatives related to Financial Advisory, Fundraising, M&A, Valuations, Debt & Equity Transactions and other strategic projects.
• Conduct market, industry and company research and prepare concise insights for discussions and decision-making.
• Prepare meeting briefs, presentations, MIS, dashboards and analytical reports.
• Attend key meetings with the Director, capture important discussions and track action points/follow-ups.
• Coordinate with internal teams and external stakeholders to ensure timely closure of assigned tasks.
• Maintain and organize important business information, reports and documents.
• Assist in monitoring key projects, deadlines and deliverables and provide regular updates to the Director.
• Support the Director with day-to-day coordination, including scheduling meetings, maintaining calendars, coordinating travel and handling routine correspondence, as required.
• Handle sensitive and confidential information with discretion.

Skills

MS Excel

PowerPoint

Communication

Time management

Stakeholder management

Education

Graduate / MBA

Job description

Strategic Executive Assistant to Director

• Experience: Fresher to 4 years
• Location: Mumbai-based candidates only
• Gender: Male candidates only
• Experience: 1–3 years
• Qualification: Graduate from a good university/ MBA preferred

Role Overview:

This is a strategic EA position, with approximately 80% focus on strategic/business responsibilities and 20% on secretarial responsibilities. The role will primarily involve supporting the Director on strategic initiatives, business analysis, financial/business matters and key projects, rather than being a conventional calendar-management or administrative EA role.

We are looking for a proactive and detail-oriented Strategic Executive Assistant to the Director who will work closely with the Director on business, financial and strategic initiatives. The role will involve supporting decision-making, research, analysis, presentations, and coordination across key business functions.

Key Responsibilities:

• Assist the Director in business and financial analysis, research, and preparation of presentations.
• Support the Director on initiatives related to Financial Advisory, Fundraising, M&A,Valuations, Debt & Equity Transactions and other strategic projects.
• Conduct market, industry and company research and prepare concise insights for discussions and decision-making.
• Prepare meeting briefs, presentations, MIS, dashboards and analytical reports.
• Attend key meetings with the Director, capture important discussions and track action points/follow-ups.
• Coordinate with internal teams and external stakeholders to ensure timely closure of assigned tasks.
• Maintain and organize important business information, reports and documents.
• Assist in monitoring key projects, deadlines and deliverables and provide regular updates to the Director.
• Support the Director with day-to-day coordination, including scheduling meetings, maintaining calendars, coordinating travel and handling routine correspondence, as required.
• Handle sensitive and confidential information with discretion.

Ideal Candidate:

• 1–3 years of experience in Executive Assistance, Business/Management Consulting, Investment Banking, Financial Services, Strategy or a similar role.
• Graduate / MBA with strong analytical and communication skills.
• Excellent proficiency in MS Excel, PowerPoint and Word.
• Strong research, presentation and documentation skills.
• Ability to manage multiple priorities and work with minimal supervision.
• High level of ownership, attention to detail and professionalism.
• Should be comfortable working closely with senior management and handling confidential matters.