Stores and procurement - Senior Executive

Layam; Chennai District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Layam in Chennai, Tamil Nadu, India is seeking an experienced procurement professional to manage end-to-end sourcing of raw materials, components, and spares. The role requires coordinating with Production, Planning, Quality, Finance, and Engineering teams to secure timely material arrival and optimal stock levels.

The candidate will identify reliable suppliers, negotiate favourable terms, maintain supplier data, run RFQs, track performance, and drive cost savings through process improvements

Qualifications

• Experience in procurement across raw materials, consumables, and spares.
• Strong negotiation, cost-saving, and supplier-performance tracking.
• Proficient in ERP systems and MS Excel.
• Ability to coordinate with cross-functional teams for material planning.

Responsibilities

• Procure raw materials and components per production requirements.
• Review material requirements and schedules to ensure timely procurement.
• Identify and develop reliable suppliers based on quality, cost, delivery.
• Coordinate RFQ, quotations, negotiation, POs, and deliveries.
• Negotiate with vendors on price, terms, and lead times.
• Monitor on-time delivery and prevent production interruptions.
• Maintain supplier databases and vendor performance records.
• Monitor inventory levels and minimize excess inventory.
• Collaborate with Production, Planning, Quality, Finance, and Engineering.
• Handle shortages, delays, quality issues, and supplier concerns.
• Support vendor development and cost-reduction initiatives.
• Ensure proper documentation of POs, invoices, GRN, and material receipts.
• Coordinate with Stores for receipt, inspection, storage, and issues.
• Conduct periodic stock verification and reconcile discrepancies.
• Ensure proper storage and identification to minimize damage.
• Monitor slow-moving inventory and take action.
• Ensure compliance with procurement policies and approvals.
• Prepare MIS reports on purchases, inventory, and savings.

Skills

Procurement & Stores Management

Material planning & inventory control

Vendor identification & management

Negotiation & commercial skills

PO, RFQ, GRN & invoice processing

MS Excel & ERP (SAP/Oracle)

Tools

SAP

Oracle

Job description

Key Responsibilities:

• Procure raw materials, consumables, components, spares, and other materials as per production and operational requirements.
• Review material requirements, purchase requisitions, stock levels, and production schedules to ensure timely procurement.
• Identify, evaluate, and develop reliable suppliers based on quality, cost, delivery, and service capabilities.
• Coordinate with suppliers for RFQ, quotation comparison, negotiation, purchase orders, and delivery schedules.
• Negotiate with vendors for competitive pricing, payment terms, lead time, and other commercial conditions.
• Follow up with suppliers to ensure on-time delivery of materials and avoid production interruptions.
• Maintain and update supplier databases, purchase records, quotations, and vendor performance records.
• Monitor inventory levels and ensure optimum stock availability without excess inventory.
• Coordinate with Production, Planning, Quality, Finance, and Engineering teams for material requirements and procurement activities.
• Handle material shortages, delayed deliveries, quality issues, and supplier-related concerns.
• Support vendor development, alternate source identification, and cost-reduction initiatives.
• Ensure proper documentation of purchase orders, invoices, GRN, material receipts, and related procurement records.
• Coordinate with Stores team for proper material receipt, inspection, storage, issue, and inventory control.
• Conduct periodic physical stock verification and support reconciliation of inventory discrepancies.
• Ensure proper storage and identification of materials to minimize damage, deterioration, and material loss.
• Monitor slow-moving, non-moving, and excess inventory and coordinate appropriate action.
• Ensure compliance with company procurement policies, procedures, and approval processes.
• Prepare MIS reports related to purchases, inventory, vendor performance, pending orders, and cost savings.

Required Skills:

• Strong knowledge of Procurement, Purchase & Stores Management.
• Good understanding of material planning and inventory control.
• Vendor identification, development, evaluation, and management.
• Strong negotiation and commercial skills.
• Good knowledge of Purchase Orders, RFQ, quotation comparison, GRN, and invoice processing.
• Experience in handling material shortages and supplier follow-ups.
• Good analytical, communication, coordination, and problem-solving skills.
• Proficiency in MS Excel and ERP systems such as SAP/Oracle or other relevant ERP platforms.