Executive- Stores

Divine Engineering Services Pvt Ltd; Surat; On-site; INR 450,000 - 750,000; Full time

Job summary

Divine Engineering Services Pvt Ltd in Olpad seeks a Store Purchase and Store Incharge & Maintenance to manage store procurement, vendor negotiations, and ERP-based inventory records. You will allocate materials to production, coordinate crane and electrical maintenance, and ensure quality checks of incoming materials.

The role requires BE Mechanical and about 5 years of experience in store procurement, inventory control, and maintenance coordination.

Qualifications

• Experience in procurement of store consumables and negotiation with vendors.
• Proficient in ERP for inventory management and record keeping.
• Ability to allocate materials to production based on schedules.
• Experience coordinating crane and electrical maintenance activities to minimize downtime.

Responsibilities

• Receive store consumable purchase requests from various teams.
• Prepare vendor quotations and compare prices, delivery times, and terms.
• Negotiate terms and prices with vendors for favorable procurement.
• Place purchase orders with selected vendors with quantities and specs.
• Follow up with vendors to track dispatch and delivery of materials.
• Maintain ERP records for procurement and inventory movements.
• Inspect received materials for quality and quantity compliance.
• Allocate materials to production per schedules and resource needs.
• Coordinate crane and electrical maintenance with maintenance personnel.
• Inspect cranes for wear and maintenance needs.
• Generate Goods Received Notes and Delivery Challans.
• Ensure documentation matches purchase orders and stock records.
• Maintain accurate inventory and proper storage in the warehouse.
• Maintain stock levels for regular consumables.

Skills

Vendor negotiation

ERP inventory management

Store operations

Maintenance coordination

Education

BE Mechanical

Tools

ERP software

Job description

Job Title: Store Purchase and Store Incharge & Maintenance

Location: Olpad

Reporting: Management

Department: Purchase

Job Purpose:

• Manage Store procurement, negotiate with vendors, place orders, track deliveries, maintain ERP records, ensure quality compliance, allocate materials to production, oversee storage processes, and coordinate maintenance and quality checks.

Roles and Responsibilities:

• Received the purchase request from the different team of store consumables such as gases, Welding & Grinding consumable, Electrical & crane materials etc.
• Generate a comparison sheet listing quotations from different vendors, including prices, delivery times, and terms.
• Negotiate terms and prices with vendors to secure favorable procurement agreements.
• Place purchase orders with selected vendors, detailing quantities, and specifications.
• Follow up with vendors to track the dispatch and delivery of ordered materials.
• Maintain and update the ERP system to ensure accurate recording and tracking of procurement activities.
• Receive raw materials from suppliers, inspecting for quality and quantity compliance.
• Allocate raw materials to production teams based on production schedules and resource requirements.
• Address machine, crane and electrical-related issues promptly by coordinating with electricians or relevant maintenance personnel
• Regularly inspect cranes for signs of wear and damage, identifying maintenance needs.
• Generate the Goods received note.
• Generate Delivery Challan
• Oversee the receipt of materials, ensuring accurate documentation and verification against purchase orders.
• Manage the inward and outward process of materials in store, and ensure proper labeling and storage and also maintain the ERP software for inward and outward.
• Coordinate with the quality department to ensure all received materials meet the required standards before storage.
• Maintain accurate inventory records, ensuring materials are properly stored and easily accessible.
• Stock Maintain in store for regular consumable items.

Knowledge, Training, and Experience Required for the Job:

Education: BE Mechanical

Experience: 5 Years

Skills:

• Expertise in sourcing and negotiating non-raw materials procurement, ensuring timely delivery and cost-effectiveness.
• Proficient in maintaining and utilizing ERP systems for accurate inventory management and transaction tracking.
• Skillful in monitoring store activities, managing raw material transactions, and optimizing stock allocation to meet production needs.
• Ability to troubleshoot machine issues and oversee crane maintenance, ensuring equipment reliability and minimizing downtime.