Store Executive

Gokula Education Foundation; Bengaluru; On-site; INR 350,000 - 550,000; Full time

Job summary

Gokula Education Foundation is seeking a hospital store/inventory professional to manage stock receiving, verification, storage, and issuance of materials across hospital departments.

The role requires meticulous record-keeping in ERP systems, adherence to FIFO/FEFO principles, and periodic stock audits to minimize shortages and wastage.

Qualifications

• Experience in receiving, verifying and storing hospital materials.
• Ability to maintain accurate stock records in ERP and physical registers.
• Proficiency in issuing materials based on approved requisitions.

Responsibilities

• Receive and verify medical and non-medical materials against purchase orders, invoices, and delivery challans.
• Inspect quantity, quality, batch numbers, expiry dates, and packaging of received items.
• Properly store materials according to prescribed storage conditions and hospital guidelines.
• Maintain accurate stock records in ERP/software and physical registers.
• Issue medicines, consumables, surgical items, and other materials to authorized hospital departments based on approved requisitions.
• Follow FIFO/FEFO principles, especially for medicines and expiry-sensitive items.
• Monitor minimum and maximum stock levels and raise purchase/replenishment requests when required.
• Conduct regular physical stock verification and reconcile discrepancies.
• Monitor near-expiry, expired, damaged, and slow-moving inventory and report the same to the concerned authority.
• Maintain proper documentation for receipts, issues, returns, transfers, and stock adjustments.
• Coordinate with Purchase, Pharmacy, Nursing, Biomedical, Finance, and other departments for material requirements.
• Ensure proper labeling, identification, segregation, and cleanliness of the store.
• Support periodic internal and external audits by providing required stock records and documents.
• Ensure compliance with hospital SOPs, safety standards, and applicable regulatory requirements.
• Minimize stock shortages, wastage, pilferage, and inventory discrepancies.
• Prepare daily/weekly/monthly inventory reports as required by management.

Skills

Stock management

ERP systems

Tools

ERP software

Job description

Role & responsibilities

• Receive and verify medical and non-medical materials against purchase orders, invoices, and delivery challans.
• Inspect quantity, quality, batch numbers, expiry dates, and packaging of received items.
• Properly store materials according to prescribed storage conditions and hospital guidelines.
• Maintain accurate stock records in ERP/software and physical registers.
• Issue medicines, consumables, surgical items, and other materials to authorized hospital departments based on approved requisitions.
• Follow FIFO/FEFO principles, especially for medicines and expiry-sensitive items.
• Monitor minimum and maximum stock levels and raise purchase/replenishment requests when required.
• Conduct regular physical stock verification and reconcile discrepancies.
• Monitor near-expiry, expired, damaged, and slow-moving inventory and report the same to the concerned authority.
• Maintain proper documentation for receipts, issues, returns, transfers, and stock adjustments.
• Coordinate with Purchase, Pharmacy, Nursing, Biomedical, Finance, and other departments for material requirements.
• Ensure proper labeling, identification, segregation, and cleanliness of the store.
• Support periodic internal and external audits by providing required stock records and documents.
• Ensure compliance with hospital SOPs, safety standards, and applicable regulatory requirements.
• Minimize stock shortages, wastage, pilferage, and inventory discrepancies.
• Prepare daily/weekly/monthly inventory reports as required by management.