Sr. HR Executive

TalentClub; Mumbai City; On-site; INR 400,000 - 650,000; Full time

Job summary

TalentClub in Mumbai seeks a proactive HR Executive who focuses on culture, HR processes, and teammate experiences. The role goes beyond coordination to actively shape a collaborative workplace.

You will manage recruitment end-to-end, onboarding, payroll coordination, HRMS management, and lifecycle activities, partnering with managers to drive engagement and retention in a fast-paced environment.

Qualifications

• Bachelor’s degree in HR, MMS/MBA/PG in HR or related field.
• 1–5 years of experience in HR operations, talent acquisition, onboarding, payroll coordination, or similar HR roles.
• Hands-on experience with ATS platforms and HRMS tools.
• Good understanding of HR operations, teammate lifecycle management, payroll coordination, and labour law basics.
• Strong communication, coordination, and stakeholder management skills.

Responsibilities

• Coordinate end-to-end recruitment activities including postings, sourcing, resume screening, interview coordination, candidate communication, and offer rollout.
• Partner with hiring managers to understand role requirements, team dynamics, and hiring priorities.
• Build and maintain talent pipelines for current and future needs; ensure smooth candidate experience.
• Maintain and update candidate databases, interview records, and hiring trackers through ATS.
• Payroll inputs coordination with finance/payroll vendors; ensure accuracy and timely processing.
• Prepare HR reports and dashboards related to attendance, attrition, hiring, engagement, payroll, and analytics.
• Offboarding and lifecycle management including exit processes and knowledge transfer.
• Maintain organized HR documentation and coordinate internal HR meetings and initiatives.

Skills

Communication

Coordination

MS Office

HRIS

Education

Bachelor’s degree in HR / MMS / MBA in HR

Tools

ATS platforms

HRMS tools

Job description

We’re looking for a proactive and people-centric HR Executive who enjoys building culture, strengthening HR processes, and creating meaningful teammate experiences. This role goes beyond coordination — we are looking for someone who can act as a culture custodian, support organizational growth, and help shape a workplace where creativity and collaboration thrive.

Key Responsibilities

Talent Acquisition & Recruitment

• Manage end-to-end recruitment activities including job postings, sourcing, resume screening, interview coordination, candidate communication, and offer rollout.
• Partner closely with hiring managers to understand role requirements, team dynamics, and hiring priorities.
• Build and maintain strong talent pipelines for current and future hiring needs.
• Ensure a smooth and engaging candidate experience throughout the recruitment journey.
• Maintain and update candidate databases, interview records, and hiring trackers through the Applicant Tracking System (ATS).
• Generate recruitment reports and track hiring metrics such as TAT, source effectiveness, pipeline status, and closures.
• Support employer branding initiatives, walk-ins, campus hiring, and recruitment campaigns.
• Create seamless onboarding experiences for new joiners from pre-joining communication to induction and assimilation.
• Coordinate onboarding formalities including documentation, HRMS updates, welcome kits, policy orientation, and stakeholder alignment.
• Ensure new teammates experience a smooth transition into the organization and team culture.
• Drive engagement touchpoints during the initial months to improve retention and overall experience.
• Actively contribute towards creating a positive, inclusive, and teammate-friendly workplace culture.
• Act as a culture custodian by driving initiatives that strengthen team bonding, collaboration, and morale.
• Plan and execute engagement activities, celebrations, rewards & recognition initiatives, festive events, and team-building programs.
• Coordinate initiatives around wellness, learning, fun activities, and internal communication.
• Support leadership and HR in building a high-performance yet empathetic work culture.
• Gather teammate feedback and contribute ideas to improve workplace practices and overall experience.

HR Operations, Payroll & Compliance

• Coordinate monthly payroll inputs in collaboration with finance/payroll vendors ensuring accuracy and timely processing.
• Manage records related to attendance, leaves, compensation, documentation, and statutory compliance.
• Efficiently manage and maintain HRMS platforms ensuring accurate teammate data and process tracking.
• Support implementation and streamlining of HR policies, processes, and documentation.
• Prepare HR reports and dashboards related to attendance, attrition, hiring, engagement, payroll, and people analytics.
• Assist in HR audits, documentation reviews, and process improvements.

Offboarding & Teammate Lifecycle Management

• Manage exit processes including resignation documentation, exit interviews, clearance coordination, and offboarding formalities.
• Ensure smooth knowledge transfer and closure of teammate lifecycle processes.
• Maintain proper documentation and records related to separations.
• Capture feedback and insights from exits to support organizational improvements and retention strategies.

Administrative & HR Support

• Maintain organized HR documentation, records, and confidential information with high accuracy.
• Coordinate internal HR meetings, reviews, and organizational initiatives.
• Provide day-to-day HR support to teammates across departments.
• Support execution of company-wide events, internal initiatives, and people-focused programs.

Requirements

• Bachelor’s degree in HR, MMS/MBA/PG in HR or a related field.
• 1 – 5 years of experience in HR operations, Talent Acquisition, onboarding, payroll coordination, or similar HR roles.
• Hands-on experience with ATS platforms and HRMS tools.
• Good understanding of HR operations, teammate lifecycle management, payroll coordination, and labour law basics.
• Strong communication, coordination, and stakeholder management skills.
• Proficiency in MS Office and HR systems/software.
• Strong organizational skills with attention to detail and process orientation.
• Ability to handle confidential information with professionalism and discretion.
• A proactive mindset with the ability to manage multiple priorities in a fast-paced environment.