Sr. Executive -soft Services

Jones Lang LaSalle Incorporated; Bengaluru; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Jones Lang LaSalle in Bengaluru, India, seeks a Senior Executive – Facilities to manage day-to-day facilities operations on-site. The role covers maintenance, vendor management, space planning, budgeting, and project coordination to support a safe and productive work environment.

Responsibilities include coordinating repairs, optimizing space, managing invoices, and ensuring regulatory compliance, with close collaboration across departments.

Responsibilities

• Oversee operation and maintenance of buildings, equipment, and systems to ensure reliable performance and safety.
• Identify, evaluate, and manage vendor contracts for maintenance, cleaning, security, and landscaping.
• Plan and optimize space utilization, coordinate office moves, reconfigurations, and renovations with minimal business disruption.
• Assist in developing facility budgets, forecast expenses, monitor costs, and review invoices for accuracy.
• Ensure compliance with health, safety, and environmental regulations, conduct regular safety inspections, and enforce protocols.
• Coordinate facility-related projects with internal teams and external stakeholders to ensure timely completion and success.
• Engage with employees and department heads to address facility needs and communicate updates clearly.

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview

The Senior Executive - Facilities is responsible for overseeing and managing the day-to-day operations of facilities within an organization. They are responsible for ensuring that the facilities are well-maintained, safe, and conducive to the needs of employees and visitors. This role involves managing a range of functions, including facility maintenance, vendor management, space planning, budgeting, and coordinating facility-related projects.

Key Responsibilities

• Facility Operations and Maintenance: Oversee the operation and maintenance of buildings, equipment, and systems to ensure their efficient functioning. Coordinate and manage facility repairs, preventive maintenance, and inspections to address any issues promptly. Monitor the performance of facility systems, such as HVAC, electrical, plumbing, and security, and take corrective action when necessary. Maintain records of maintenance activities, equipment inventory, and warranties.
• Vendor Management: Identify, evaluate, and select vendors and contractors for facility-related services, including maintenance, repairs, cleaning, security, and landscaping. Negotiate contracts and service agreements, ensuring compliance with quality standards and budgetary requirements. Manage vendor relationships, including conducting regular performance reviews and addressing any areas of concern.
• Space Planning and Utilization: Collaborate with various stakeholders to determine space requirements and develop effective space plans. Optimize space utilization and ensure efficient layouts to maximize functionality and accommodate changing business needs. Coordinate office moves, reconfigurations, and renovations, ensuring minimal disruption to operations.
• Budgeting and Financial Management: Assist in the development and management of the facility budget, including forecasting expenses and tracking costs. Monitor facility-related expenses and identify opportunities for cost optimization and efficiency improvements. Review and approve invoices, ensuring accuracy and adherence to budgetary guidelines.
• Health, Safety, and Compliance: Ensure compliance with health, safety, and environmental regulations, including fire safety, building codes, and emergency preparedness. Implement and monitor safety protocols, procedures, and training to maintain a safe and healthy work environment. Conduct regular inspections to identify potential hazards and ensure corrective actions are taken.
• Project Management: Coordinate and manage facility-related projects, such as renovations, expansions, or equipment installations. Develop project plans, including timelines, budgets, and resource allocation. Collaborate with internal teams and external stakeholders to ensure successful project execution.
• Stakeholder Management: Interact with internal stakeholders, including employees, department heads, and senior management, to understand their needs and address their concerns. Provide exceptional customer service and respond to facility-related inquiries in a timely manner. Communicate updates, changes, and relevant information to stakeholders regarding facility operations and projects.

Location

On-site –Bangalore, Karnataka

Scheduled Weekly Hours: 48

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.