Senior Facility Executive- Soft Services

Jones Lang LaSalle Incorporated; India; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Bengaluru is seeking a Senior Facility Executive for Soft Services to plan, coordinate, and execute workplace events, ensuring a seamless experience for employees, visitors, and stakeholders.

The role covers event logistics, vendor coordination, housekeeping support, cafeteria arrangements, and budget tracking, with a 48-hour weekly schedule and strict adherence to safety standards.

Qualifications

• Experience in facility management or workplace services.
• Strong organizational and planning skills.
• Excellent written and verbal communication in English.

Responsibilities

• Plan and execute corporate events, town halls, visits, and engagement activities.
• Coordinate with stakeholders to understand event requirements and expectations.
• Prepare schedules, layouts, seating and logistics plans for events.
• Ensure timely setup and dismantling of venues and smooth operations.
• Coordinate housekeeping, pantry and cafeteria teams during events.
• Maintain event calendars, vendor contracts and event reports.
• Prepare monthly MIS reports on event utilization, expenses and feedback.

Skills

Event Management

Vendor Management

Communication & Presentation

Budget Planning & Cost Control

MS Office Suite

Problem Solving & Decision Making

Job description

Senior Facility Executive - Soft Services

Senior Soft Services Executive Job Description (JD) – Senior Soft Services Executive Responsible for planning, coordinating, and executing all workplace events while ensuring a seamless experience for employees, visitors, and stakeholders. The role involves managing event logistics, vendor coordination, housekeeping support, cafeteria arrangements, employee engagement activities, budget tracking, and compliance with organizational standards.

Key Responsibilities

• Plan and execute corporate events, town halls, leadership visits, employee engagement activities, festive celebrations, and wellness programs.
• Coordinate with internal stakeholders to understand event requirements and expectations.
• Prepare event schedules, layouts, seating arrangements, and logistics plans.
• Ensure timely setup and dismantling of event venues.
• Coordinate housekeeping, pest control, indoor plants, pantry, and cafeteria teams during events.
• Ensure event venues are clean, presentable, and maintained as per company standards.
• Manage branding materials, banners, standees, and promotional displays.
• Track event budgets and optimize costs without compromising quality.
• Maintain event calendars, attendance records, vendor contracts, and event reports.
• Prepare monthly MIS reports on event utilization, expenses, and feedback.
• Ensure all events comply with workplace safety, fire, and security guidelines.
• Conduct risk assessments and coordinate emergency preparedness measures.
• Ensure adherence to company policies and statutory requirements.

Required Skills

• Event Management and Coordination
• Vendor Management
• Excellent Communication and Presentation Skills
• Budget Planning and Cost Control
• MS Office (Excel, PowerPoint, Outlook)
• Problem Solving and Decision Making

Preferred Experience

• Facility Management / Corporate Real Estate / Workplace Services / Hospitality Management Experience
• 5–8 Years
• Location: On-site –Bengaluru, KA
• Scheduled Weekly Hours: 48

About the Company

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

We take our responsibility to protect the personal information provided to us seriously. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Equal Opportunity Employer

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

Please direct any other general recruiting inquiries to our Contact Us page.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

For further information, visit jll.com.

Company Values

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.