Building Operations, Facilities Services

Jones Lang LaSalle Incorporated; India; On-site; INR 900,000 - 1,400,000; Full time

Job summary

Jones Lang LaSalle Incorporated in India is seeking a Senior Executive - Facilities to oversee day-to-day facility operations, ensure safety and regulatory compliance, and coordinate maintenance, vendor management, space planning and project delivery.

The role includes budgeting, cost control, space utilization optimization, and close collaboration with internal teams to support a productive, safe workplace at the New Delhi site. This position is on-site with a 40-hour work week.

Qualifications

• Oversee facility operations and maintenance of buildings and equipment.
• Vendor management and contract negotiation for services.
• Space planning and utilization optimization.
• Budgeting, expense forecasting and cost control.
• Health, safety and regulatory compliance management.
• Project management of renovations and installations.
• Stakeholder coordination and communication.

Responsibilities

• Oversee operation and maintenance of buildings, equipment and systems.
• Identify and manage vendors for facility-related services and negotiate contracts.
• Develop and optimize space plans; coordinate moves and renovations.
• Assist budgeting and forecast facility expenses; review invoices.
• Ensure compliance with health and safety regulations and building codes.
• Plan and manage facility projects, timelines and resources.
• Engage with internal stakeholders to address needs and provide updates.

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview: The Senior Executive - Facilities is responsible for overseeing and managing the day-to-day operations of facilities within an organization. They are responsible for ensuring that the facilities are well-maintained, safe, and conducive to the needs of employees and visitors. This role involves managing a range of functions, including facility maintenance, vendor management, space planning, budgeting, and coordinating facility-related projects.

Key Responsibilities:

• Facility Operations and Maintenance: Oversee the operation and maintenance of buildings, equipment, and systems to ensure their efficient functioning. Coordinate and manage facility repairs, preventive maintenance, and inspections to address any issues promptly. Monitor the performance of facility systems, such as HVAC, electrical, plumbing, and security, and take corrective action when necessary. Maintain records of maintenance activities, equipment inventory, and warranties.
• Vendor Management: Identify, evaluate, and select vendors and contractors for facility-related services, including maintenance, repairs, cleaning, security, and landscaping. Negotiate contracts and service agreements, ensuring compliance with quality standards and budgetary requirements. Manage vendor relationships, including conducting regular performance reviews and addressing any areas of concern.
• Space Planning and Utilization: Collaborate with various stakeholders to determine space requirements and develop effective space plans. Optimize space utilization and ensure efficient layouts to maximize functionality and accommodate changing business needs. Coordinate office moves, reconfigurations, and renovations, ensuring minimal disruption to operations.
• Budgeting and Financial Management: Assist in the development and management of the facility budget, including forecasting expenses and tracking costs. Monitor facility-related expenses and identify opportunities for cost optimization and efficiency improvements. Review and approve invoices, ensuring accuracy and adherence to budgetary guidelines.
• Health, Safety, and Compliance: Ensure compliance with health, safety, and environmental regulations, including fire safety, building codes, and emergency preparedness. Implement and monitor safety protocols, procedures, and training to maintain a safe and healthy work environment. Conduct regular inspections to identify potential hazards and ensure corrective actions are taken.
• Project Management: Coordinate and manage facility-related projects, such as renovations, expansions, or equipment installations. Develop project plans, including timelines, budgets, and resource allocation. Collaborate with internal teams and external stakeholders to ensure successful project execution.
• Stakeholder Management: Interact with internal stakeholders, including employees, department heads, and senior management, to understand their needs and address their concerns. Provide exceptional customer service and respond to facility-related inquiries in a timely manner. Communicate updates, changes, and relevant information to stakeholders regarding facility operations and projects.

Location: On-site –New Delhi, DL

Scheduled Weekly Hours: 40

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.

A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise.

Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit jll.com.