Sr Executive Assistant

Competent Groove; Chandigarh; On-site; INR 600,000 - 900,000; Full time

Job summary

Competent Groove in Chandigarh seeks a Senior Executive Assistant to provide end-to-end administrative, coordination, and communication support to senior leadership. The role requires ownership, discretion, flexibility, strong operational execution, and the ability to work in fast-paced, high-responsibility environments, while ensuring seamless day-to-day functioning of leadership operations.

The candidate will manage email, calendar, briefing notes, travel arrangements, and stakeholder

Qualifications

• Strong background in operations, executive support, or leadership assistance.
• Excellent communication, coordination, and multitasking skills.
• Proficient in email handling, calendar management, documentation, and MS Office tools.

Responsibilities

• Act as the primary point of coordination for senior leadership and manage daily schedules.
• Handle phone calls, emails, and official correspondence with timely responses.
• Plan, organize, and coordinate meetings, travel, and events for leadership.
• Manage confidential documents and filing systems and provide day-to-day operational support.
• Coordinate between senior leadership, business teams, and external partners.

Skills

Executive support

Operations coordination

Calendar management

Email management

MS Office

Tools

MS Office

Job description

Job Summary

Position Title: Senior Executive Assistant / Senior PA

Location: Chandigarh

Employment Type: Full-Time

Role Overview: We are looking for a reliable, proactive, and well-organised Senior Executive Assistant to provide end-to-end administrative, coordination, and communication support to senior leadership. The role requires high ownership, discretion, flexibility, strong operational execution, and the ability to work in fast-paced, high-responsibility environments, while ensuring seamless day-to-day functioning of leadership operations.

Key Responsibilities

• Leadership Coordination Daily Management
  • Act as the primary point of coordination for senior leadership.
  • Manage and coordinate email communication, calendar scheduling, daily agendas, meetings, reminders, follow-ups, and daily schedules.
  • Prepare briefing notes, task tracking, and daily action plans.
• Call Communication Handling
  • Handle phone calls, emails, and official correspondence on behalf of the senior authority, ensuring timely responses.
  • Prioritize communications and ensure effective follow-ups.
  • Draft, proofread, and send professional and official communications.
  • Maintain systematic records of communication and task tracking.
• Meeting, Event Travel Coordination
  • Plan, organise, and coordinate business meetings, leadership engagements, official events, and visits.
  • Accompany the senior authority for official work, business meetings, and events.
• Office Administration Documentation
  • Manage confidential documents, record keeping, and systematic filing systems.
  • Ensure accurate data management and documentation tracking.
  • Provide day-to-day operational and administrative support.
• Stakeholder External Coordination
  • Act as the primary point of contact for internal and external stakeholders.
  • Coordinate between senior leadership, business teams, and external partners.
  • Support high-volume meetings, calls, and multi-stakeholder coordination.

Key Requirements

• Strong background in operations, executive support, or leadership assistance.
• Excellent communication, coordination, and multitasking skills.
• Proficient in email handling, calendar management, documentation, and MS Office tools.
• Comfortable with high-volume calls, meetings, and coordination work.
• Willingness to travel frequently during events and work extended hours when required.
• High degree of confidentiality, discretion, maturity, and reliability.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.