Sr. Event Executive

Recex Pvt Ltd.; Gurugram District; On-site; INR 446,000 - 558,000; Full time

Job summary

Recex Pvt Ltd. is seeking a Senior Executive – Events / Event Manager to independently manage end-to-end execution of corporate events across India. You will lead planning, vendor coordination, budgeting, and on-ground deployment to ensure profitable, high-quality events while maintaining client satisfaction.

The role demands strong leadership, vendor negotiations, and excellent client servicing, with travel across locations and weekend/odd hours as required by event schedules.

Qualifications

• 5–8 years of corporate event management experience.
• Experience with an event management agency is mandatory.
• Proven experience in independently handling large-scale corporate events.
• Strong vendor negotiation and client servicing skills.

Responsibilities

• Event Planning & Execution: Manage end-to-end execution of corporate events, conferences, product launches, annual meetings, town halls, dealer meets, award functions, exhibitions, employee engagement activities, and activations.
• Client Management: Act as the primary point of contact for clients during project execution and maintain excellent client relationships.
• Vendor & Production Management: Identify, negotiate, and manage vendors including fabrication, branding, AV, sound, lighting, décor, printing, logistics, manpower, and entertainment.
• Budget & Cost Control: Prepare event budgets and monitor project costs; ensure profitability by controlling expenses.
• Event Operations: Conduct venue inspections, prepare schedules, coordinate travel and logistics, manage registrations.
• Team Coordination: Lead internal teams, freelancers, mentors for junior staff, ensure effective communication.
• Documentation & Reporting: Prepare briefs, MOMs, event reports, ensure SOP compliance.

Skills

Event management

Vendor management

Client servicing

Budgeting

Project leadership

Communication

Negotiation

Time management

Crisis management

Attention to detail

Education

Bachelor's Degree in Event Management

Certification in Event Management

Tools

MS Excel

Word

PowerPoint

Google Workspace

Job description

Job Description

Senior Executive – Events / Event Manager (Corporate Events)- URGENT

Position

Designation:Senior Executive – Events / Event Manager
Department:Operations – Corporate Events
Reporting To:Operations Manager / General Manager – Events
Location:HYD & BLR – 2 each location
Employment Type:Full-Time

About the Role

We are looking for an experienced and result-oriented Senior Executive / Event Managerto independently manage end-to-end execution of corporate events. The ideal candidate should have a strong background in corporate event management, vendor management, budgeting, client servicing, and on-ground execution. The role demands excellent planning, coordination, problem-solving, and leadership skills to ensure flawless event delivery while maintaining profitability and client satisfaction.

Key Responsibilities

1. Event Planning & Execution
   • Manage end-to-end execution of corporate events, conferences, product launches, annual meetings, town halls, dealer meets, award functions, exhibitions, employee engagement activities, and activations.
   • Develop detailed event execution plans, timelines, checklists, and deployment plans.
   • Coordinate all event logistics from planning through successful completion.
   • Ensure events are delivered on time, within scope, quality standards, and approved budgets.
2. Client Management

• Act as the primary point of contact for clients during project execution.
• Understand client objectives and translate them into effective event execution plans.
• Conduct client meetings, site visits, and pre-event briefings.
• Maintain excellent client relationships and ensure high customer satisfaction.

Vendor & Production Management

• Identify, negotiate, and manage vendors including fabrication, branding, AV, sound, lighting, décor, printing, logistics, manpower, and entertainment.
• Ensure quality deliverables from vendors within committed timelines.
• Coordinate with production teams for seamless event execution.
• Verify vendor bills and ensure compliance with company processes.

Budget & Cost Control

• Prepare event budgets and monitor project costs.
• Ensure profitability by controlling expenses and avoiding cost overruns.
• Track project expenses against approved budgets.
• Support commercial closure and reconciliation after event completion.

Event Operations

• Conduct venue inspections and feasibility assessments.
• Prepare event schedules, production timelines, and manpower deployment plans.
• Coordinate travel, accommodation, transportation, permissions, and logistics wherever applicable.
• Manage registrations and guest management for corporate events.
• Handle last-minute changes effectively while maintaining service quality.

Team Coordination

• Lead and coordinate internal teams, freelancers, promoters, and vendors.
• Assign responsibilities and monitor execution during events.
• Mentor junior event executives and support team development.
• Ensure effective communication among all stakeholders.

Documentation & Reporting

• Prepare project briefs, MOMs, event reports, and closure reports.
• Maintain vendor database, project documentation, and event records.
• Submit post-event reports highlighting achievements, challenges, client feedback, and learnings.
• Ensure all event documentation complies with company SOPs and quality standards.

Desired Candidate Profile

Education

• Bachelor's Degree in Event Management, Hospitality, Business Administration, Marketing, or any relevant discipline.
• Certification in Event Management is an added advantage.

Experience

• 5–8 years of relevant experience in corporate event management.
• Experience with an event management agency is mandatory.
• Proven experience in independently handling large-scale corporate events.

Technical Skills

• Event budgeting and costing
• Vendor negotiation and management
• Client servicing
• Production coordination
• Venue management
• MS Excel, Word, PowerPoint
• Google Workspace
• Event documentation and reporting

Key Competencies

• Excellent communication and presentation skills
• Strong project management abilities
• Leadership and team management
• Negotiation skills
• Time management
• Decision-making under pressure
• Problem-solving and crisis management
• Attention to detail
• Customer-focused approach
• Commercial awareness

Preferred Industry Experience

• Corporate Event Management Companies
• MICE
• Brand Activation Agencies
• BTL Marketing Agencies
• Experiential Marketing
• Exhibitions & Conferences

Travel Requirement

• Willingness to travel extensively across India and work on weekends, holidays, or extended hours based on event schedules.

Preferred Candidate

• Highly organized and execution-focused professional.
• Strong network of vendors across production, fabrication, AV, and event services.
• Ability to independently manage multiple projects simultaneously.
• Comfortable working in a fast-paced, deadline-driven environment.
• Passionate about delivering exceptional corporate event experiences.

Salary – 1. Sr. Executive – Rs 40,000/- CTC

1. Event Manger – Rs 45 to 50,000/- C TC