Sr.Document controller

Control Component India Pvt. Ltd.; Chennai; On-site; INR 400,000 - 650,000; Full time

Benefits offered by this job

Health insurance

Transport allowance

Job summary

Control Component India Pvt. Ltd. in Chennai seeks a meticulous Document Controller to manage project documentation and act as the primary contact for customers and internal teams. You will coordinate with global departments to ensure timely submission of documents per customer templates and SLA.

The role requires strong MS Office skills, familiarity with EDMS/CRM tools, and excellent written and verbal English communication to interface with management and clients worldwide.

Qualifications

• Bachelor’s degree with 5 years of experience as a Document Controller.
• Experience in Oil & Gas industry preferred.
• Fluency in English (verbal & written).
• Good email and telephone etiquette.
• Ability to effectively present information to management and customers.

Responsibilities

• Reviewing documentation requirements from customer and coordinating with the various departments globally to submit on time as per SLA.
• Preparation of customer document submittals as per requirements and submitting via email or customer DMS.
• Follow-up with customer for timely returns of submitted documents for approvals/comments as per SLA.
• Tracking and monitoring all document lists, submissions, returns and revision requests in DMS or MS Excel.
• Coordinating on customer queries with internal departments.
• Preparation of customized final document packages/dossiers using MS Office applications.
• Assisting Project Managers with month end Documentation reports.

Skills

MS Word

MS Excel

MS Outlook

MS PowerPoint

Adobe PDF

English communication

Multi-tasking

Education

Bachelor's degree

Tools

Salesforce

IFS

EDMS

Job description

Position Summary

The Document Controller will be the first point of contact for the customer and factory for all Project Documentation related needs. The Document Controller will accomplish the customer requirements by coordinating with multiple IMI CCI departments across the globe, and processing them as per customer templates.

Job Responsibilities

• Reviewing the Documentation requirements requested by customer in the Purchase Order and coordinating with the various departments globally to get the documents on time, and then to submit to customer within the stipulated SLA.
• Preparation of the customer document submittals as per customer requirements and submitting to customer though email or customer DMS
• Follow-up with customer for timely returns of the submitted documents for their approvals/comments as per SLA
• Tracking and monitoring all the document list, customer submissions, returns and revision requests in internal Document Management system (IFS or MS Excel)
• Coordinating on customer queries with internal departments
• Preparation of customized final document packages / dossiers using MSOffice applications
• Assisting Project Managers with month end Documentation reports.

Desired skills

• Excellent knowledge of MSOffice products mainly MS Word, MS Excel, MS Outlook, MS PPT & Adobe PDF
• Knowledge of Oil & Gas CRM tools preferably Salesforce / IFS / leading EDMS
• Good skills in multi-tasking various projects
• Very good verbal and written communication skills in English with customer and internal global sites

Desired Education qualification and Experience

• Minimum bachelor’s degree with 5 years of relevant experience as a Document Controller preferably in Oil & Gas industry
• Communication Skills
• Fluency in English (both verbal & writing)
• Good email and telephone etiquette
• Ability to effectively present information to management and customers.