Sr. Bid Executive

Quarks Technosoft; Dadri; On-site; INR 500,000 - 800,000; Full time

Job summary

Quarks Technosoft is seeking a proactive Senior Bid Executive to manage end-to-end bid processes, including RFPs, RFIs, RFQs, tenders, and proposals. The role focuses on IT services & consulting bids, requiring strong proposal-writing skills and cross-functional coordination to craft competitive, compliant submissions.

The ideal candidate will coordinate with Sales, Delivery, Finance, Legal, and Technical teams to develop technically sound bids and meet tight deadlines.

Qualifications

• 1-3 years of experience in bid management, tender management, or proposal management.

Responsibilities

• Identify and evaluate relevant business opportunities, RFPs, RFQs, and government/private-sector tenders.
• Manage the complete bid lifecycle, from opportunity identification and qualification to submission.
• Analyse tender documents, understand client requirements, and prepare compliance matrices.
• Coordinate with Sales, Business Development, Technical, Finance, Legal, and Delivery teams to gather bid-related inputs.
• Prepare, review, and submit technical and commercial proposals within defined deadlines.
• Draft compelling proposals, presentations, capability statements, and executive summaries.
• Ensure all bid documents comply with client requirements, eligibility criteria, and submission guidelines.
• Maintain a repository of company credentials, case studies, project references, certifications, and other supporting documents.
• Track bid status, submission deadlines, outcomes, and maintain a comprehensive bid pipeline.
• Participate in pre-bid meetings, client clarifications, and post-submission follow-ups.
• Continuously improve proposal quality, presentation, and bid management processes.

Skills

Bid management

Proposal writing

RFP/RFQ Analysis

Stakeholder coordination

Negotiation

Tools

MS Word

MS Excel

MS PowerPoint

Job description

">Sr. Bid Executive

• Bid management

1-3 Years

Noida

Job Description - Senior Bid Executive

Company: Quarks Technosoft
Designation: Senior Bid Executive
Industry: IT Services & Consulting
Location: Noida, India
Experience: 1-3 Years
Employment Type: Full-Time

Job Summary

We are looking for a proactive and detail-oriented Senior Bid Executive to manage and coordinate end-to-end bid management activities, including RFPs, RFIs, RFQs, tenders, and proposals. The ideal candidate should have experience in the IT services industry, strong proposal-writing skills, and the ability to coordinate with cross-functional teams to develop competitive and technically sound bids.

Key Responsibilities

1. Identify and evaluate relevant business opportunities, RFPs, RFQs, and government/private-sector tenders.

2. Manage the complete bid lifecycle, from opportunity identification and qualification to submission.

3. Analyse tender documents, understand client requirements, and prepare compliance matrices.

4. Coordinate with Sales, Business Development, Technical, Finance, Legal, and Delivery teams to gather bid-related inputs.

5. Prepare, review, and submit technical and commercial proposals within defined deadlines.

6. Draft compelling proposals, presentations, capability statements, and executive summaries.

7. Ensure all bid documents comply with client requirements, eligibility criteria, and submission guidelines.

8. Maintain a repository of company credentials, case studies, project references, certifications, and other supporting documents.

9. Track bid status, submission deadlines, outcomes, and maintain a comprehensive bid pipeline.

10. Participate in pre-bid meetings, client clarifications, and post-submission follow-ups.

11. Continuously improve proposal quality, presentation, and bid management processes.

Required Skills & Qualifications

• 1-3 years of experience in bid management, tender management, or proposal management.

• Prior experience in IT Services, IT Consulting, Software Development, or Technology Solutions.

• Strong understanding of RFP, RFI, RFQ, EOI, and tendering processes.

• Excellent proposal writing, documentation, and presentation skills.

• Experience coordinating with cross-functional stakeholders.

• Good understanding of technical and commercial proposal preparation.

• Strong communication, analytical, and negotiation skills.

• Proficiency in MS Word, Excel, and PowerPoint.

• Ability to manage multiple bids and meet strict deadlines.

Preferred Experience

• Experience handling domestic and international bids.

• Exposure to government and PSU tenders, including GeM portal.

• Familiarity with IT services, software development, digital transformation, cloud, and enterprise technology solutions.

• Experience in bid qualification, pricing coordination, and compliance management.

Key Competencies

• End-to-end Bid Management

• RFP/RFQ Analysis

• Proposal Development & Management

• Tender Documentation

• Technical & Commercial Bidding

• Stakeholder Management

• Compliance & Documentation

• Deadline Management