Specialist, Administrative support

Randstad Enterprise; Mumbai; On-site; INR 700,000 - 900,000; Full time

Job summary

Randstad Enterprise is seeking an experienced Recruitment Coordinator to manage calendars, coordinate scheduling across multiple time zones, and support onboarding/offboarding processes in Mumbai. The role requires strong communication, document management, and administrative skills to support recruiters and stakeholders globally.

The ideal candidate will handle scheduling with various conferencing tools, maintain trackers, and assist in budget tracking for the executive team, contributing to a

Qualifications

• 6+ years of experience in a Recruitment coordinator role.
• Experience working with Global stakeholders and multiple regions.
• Ability to build rapport and maintain positive relationships with candidates, hiring managers, and colleagues.

Responsibilities

• Manages calendars, meetings, and travel logistics, ensuring schedules, materials, and rooms are secured on time.
• Coordinates document preparation, formatting, and version control, maintaining shared drives and consistent naming conventions.
• Maintains trackers, dashboards, and contact lists; prepares recurring status updates and simple summaries for stakeholders.
• Supports onboarding and offboarding checklists, access requests, and essential orientation materials.
• Responds to routine inquiries, routes issues to the right owners, and helps improve standard templates and admin processes.
• Assists in the preparation of budgets and expenses tracking for the executive team.

Skills

Calendar Management

Communication

Intercultural Management

Time Prioritization

Drafting Documents

Document Management

Knowledge Management

Administrative Support

Event Planning

Negotiation

Tools

Google Meet

Zoom

Skype

Cisco Webex

MS Teams

Job description

Every year, we help hundreds of thousands of people find rewarding jobs in the ever-changing world of work. We understand the importance of a job in peoples lifes and we want to help them find work that feels good. And we’ll help them continue to grow as their needs and ambitions change. At Randstad, our value comes from our people and that is why we put them first. We are proud of our learning culture and career architecture framework that encourages ours team to develop both personally and professionally. We believe that talent grows when presented with opportunity and this is why we encourage our people to think beyond their role. We have created a culture that enables talent to flourish, encouraging entrepreneurship, fostering team spirit, and continually building mutual trust.

• Manages calendars, meetings, and travel logistics, ensuring schedules, materials, and rooms are secured on time.
• Coordinates document preparation, formatting, and version control, maintaining shared drives and consistent naming conventions. Processes purchase requests, invoices, and expense reports with correct coding and timely follow-up on approvals.
• Maintains trackers, dashboards, and contact lists; prepares recurring status updates and simple summaries for stakeholders.
• Supports onboarding and offboarding checklists, access requests, and essential orientation materials.
• Responds to routine inquiries, routes issues to the right owners, and helps improve standard templates and admin processes
• Assists in the preparation of budgets and expenses tracking for the executive team

• Requires expanded conceptual knowledge and experience in own discipline
• Grows knowledge of the company, processes and customers
• Performs structured work assignments related to discipline
• Uses existing policies, procedures or instructions to solve routine or standard problems
• Receives supervision and direction from more senior level roles
• Impacts quality of own work and the work of others on the team; works within guidelines and policies
• Explains factual information of limited complexity to others in straightforward situations

Shift Timings: 7:00 AM - 4:00 PM IST

Location: Mumbai, Maharashtra

• 6+ years of experience in a Recruitment coordinator role.
• Ability to build rapport and maintain positive relationships with candidates, hiring managers, and colleagues contribute to a collaborative and productive recruitment environment.
• Experience working with Global stakeholders and multiple regions
• Google meet, zoom, skype, cisco webex, MS teams and other scheduling softwares.
• Multiple time-zones across the globe (Americas, Europe, Middle-East, Asia Pacific)
• Adapting to changing priorities, unexpected challenges, and evolving recruitment needs requires flexibility and the ability to remain composed under pressure.
• Negotiating interview schedules, and other recruitment-related matters requires strong negotiation skills to achieve mutually beneficial outcomes.

Is this the job for you?

skills

• Event Planning
• Administrative Support
• Intercultural Management
• Time Prioritization
• Drafting Documents
• Document Management
• Knowledge Management
• Calendar Management
• Communication