specialist, administrative support

Randstad Staffing; Mumbai; On-site; INR 400,000 - 800,000; Full time

Job summary

Randstad Staffing in Mumbai is seeking an experienced Administrative Support professional to coordinate calendars, meetings, and travel, manage document workflows, and support onboarding and offboarding processes. The role emphasizes reliability, process adherence, and clear communication.

You will maintain trackers and simple status updates for stakeholders, handle routine inquiries, assist with budgets, and help standardize templates and admin processes across the team.

Responsibilities

• Manages calendars, meetings, and travel logistics, securing schedules, materials, and rooms on time.
• Coordinates document preparation, formatting, and version control, maintaining shared drives and consistent naming conventions. Processes purchase requests, invoices, and expense reports with correct coding and timely follow-up on approvals.
• Maintains trackers, dashboards, and contact lists; prepares recurring status updates and simple summaries for stakeholders.
• Supports onboarding and offboarding checklists, access requests, and essential orientation materials.
• Responds to routine inquiries, routes issues to the right owners, and helps improve standard templates and admin processes.
• Assists in the preparation of budgets and expenses tracking for the executive team.
• Explains factual information of limited complexity to others in straightforward situations.

Skills

Calendar Management

Document Management

Knowledge Management

Drafting Documents

Communication

Event Planning

Administrative Support

Intercultural Management

Time Prioritization

Job description

Every year, we help hundreds of thousands of people find rewarding jobs in the ever-changing world of work.We understand the importance of a job in peoples lifes and we want to help them find work that feels good. And we’ll help them continue to grow as their needs and ambitions change.At Randstad, our value comes from our people and that is why we put them first. We are proud of our learning culture and career architecture framework that encourages ours team to develop both personally and professionally.We believe that talent grows when presented with opportunity and this is why we encourage our people to think beyond their role. We have created a culture that enables talent to flourish, encouraging entrepreneurship, fostering team spirit, and continually building mutual trust.

• Manages calendars, meetings, and travel logistics, ensuring schedules, materials, and rooms are secured on time.
• Coordinates document preparation, formatting, and version control, maintaining shared drives and consistent naming conventions. Processes purchase requests, invoices, and expense reports with correct coding and timely follow-up on approvals.
• Maintains trackers, dashboards, and contact lists; prepares recurring status updates and simple summaries for stakeholders.
• Supports onboarding and offboarding checklists, access requests, and essential orientation materials.
• Responds to routine inquiries, routes issues to the right owners, and helps improve standard templates and admin processes.
• Assists in the preparation of budgets and expenses tracking for the executive teamGrade Descriptor
• Requires expanded conceptual knowledge and experience in own discipline
• Grows knowledge of the company, processes and customers
• Performs structured work assignments related to discipline
• Uses existing policies, procedures or instructions to solve routine or standard problems
• Receives supervision and direction from more senior level roles
• Impacts quality of own work and the work of others on the team; works within guidelines and policies
• Explains factual information of limited complexity to others in straightforward situations

skills

• Drafting Documents
• Document Management
• Knowledge Management
• Calendar Management
• Communication
• Event Planning
• Administrative Support
• Intercultural Management
• Time Prioritization