Site Admin - Lead

GT-L&T Energy Green Tech Limited; Haryana; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

GT-L&T Energy Green Tech Limited is seeking a Site Administration Lead for a large-scale Green Hydrogen project in India, Haryana. This role is critical for managing site administration, facilities, transportation, and employee welfare activities, ensuring smooth operations throughout the project lifecycle.

The successful candidate will coordinate administrative activities, oversee accommodation management, and ensure compliance with regulations. Strong leadership and organizational skills are essential to maintain efficient site operations and support project teams and stakeholders.

Responsibilities

• Establish and manage site administration systems, policies, and procedures.
• Coordinate all administrative activities required for project execution.
• Manage employee and contractor accommodations, including camp facilities.
• Ensure compliance with labor laws, environmental regulations, and company policies.
• Prepare and manage site administration budgets.

Job description

The Site Administration Lead is responsible for managing all site administration, facility management, accommodation, transportation, security, housekeeping, statutory compliance, and employee welfare activities for a large-scale Green Hydrogen project. The role ensures smooth day-to-day site operations and provides administrative support to project teams, contractors, and stakeholders throughout the project lifecycle.

Key Responsibilities

Site Administration & Operations

• Establish and manage site administration systems, policies, and procedures.
• Coordinate all administrative activities required for project execution.
• Ensure efficient functioning of site offices, meeting rooms, and common facilities.
• Maintain site records, documentation, and administrative reports.

Camp & Accommodation Management

• Manage employee and contractor accommodations, including camp facilities.
• Oversee room allocations, occupancy records, and welfare services.
• Ensure accommodation facilities comply with company standards and local regulations.

Transportation & Logistics Support

• Manage transportation arrangements for employees, visitors, and contractors.
• Coordinate vehicle deployment, fleet utilization, and driver management.
• Monitor transportation costs and service quality.

Facility Management

• Oversee housekeeping, catering, maintenance, and utility services.
• Ensure availability and proper functioning of office equipment and infrastructure.
• Coordinate repairs and preventive maintenance activities.

Security Management

• Coordinate with security service providers.
• Implement site access control procedures.
• Ensure compliance with project security requirements.
• Monitor incident reporting and corrective actions.

Contractor & Vendor Coordination

• Manage contracts related to administration services.
• Evaluate vendor performance and service quality.
• Process service requests, invoices, and purchase requisitions.

Compliance & Governance

• Ensure compliance with labor laws, environmental regulations, and company policies.
• Support audits and inspections related to site administration.
• Maintain statutory records and licenses as required.

Employee Welfare & Engagement

• Support employee welfare initiatives at the project site.
• Address accommodation, transportation, and welfare-related concerns.
• Coordinate medical, emergency, and recreational facilities.

Budget & Cost Control

• Prepare and manage site administration budgets.
• Monitor expenditures and identify cost optimization opportunities.
• Ensure timely processing of invoices and vendor payments.

Stakeholder Coordination

• Interface with project management, HR, HSE, procurement, and contractors.
• Support visits by clients, government authorities, and senior management.
• Facilitate communication between site teams and corporate functions.