Lead Site Administrator

Jobtailor; Bijapur District; On-site; INR 300,000 - 600,000; Full time

Job summary

Jobtailor is seeking a competent site administrator to support windfarm service sites in India. The role encompasses admin, logistics, safety compliance, and MIS reporting, with travel as needed.

You will manage fleet, vendors, and invoices, ensuring accurate data and cost control while coordinating with multiple teams. Strong English communication and data analysis skills are essential to success.

Qualifications

• B.Com / B.Com with MBA and site/office admin experience.
• Valid Driver's License and willingness to travel.
• Strong attention to detail and execution.
• Interpersonal and customer relation skills.
• Ability to read, comprehend and write English.
• Ability to collect data and apply analytical tools.
• Cost consciousness and cost-reduction mindset.

Responsibilities

• Oversee site administrative, logistical, and operational support for windfarm sites.
• Serve as backbone of site operations, ensuring safety standards and admin.
• Regular site visits and daily admin tasks.
• Safety compliance management including first aid and fire safety.
• Manage fleet, driver, attendance, fuel, maintenance.
• Vendor and subcontractor management and invoice processing.
• MIS reporting and site infrastructure management.
• Site CCTV monitoring and maintenance.
• Site accommodation and visitor management.

Skills

Driver's license

Travel willingness

Attention to detail

Interpersonal skills

Change management

Collaboration

English writing/reading

Data collection & analysis

Cost consciousness

Education

B.Com / B.Com with MBA

Job description

Responsibilities

• Oversee the full spectrum of site administrative work, logistical, and operational support for windfarm service sites.
• Serve as the "backbone" of the site, ensuring seamless field operations, safety standards compliance, and precise corporate administration.
• Regular site visit and perform daily admin support task.
• Safety compliance management (including primary first aid, fire extinguishers upkeep).
• Site handling and financial tracking.
• Strong follow‑up for task and timely execution.
• Comprehensive SAP System execution (Purchase Requisitions (PR), Goods Receipt (GR), Invoice Verification (IR), and Workflow Clearance), vendor creation, account reconciliation.
• Fleet (company vehicles) and dedicated driver management, attendance, vehicle fuel, service, repair and maintenance.
• Vendor and subcontractor management and active invoice processing.
• Smooth site infrastructure and facility operations management (site offices, employee guest house requirements, asset tracking, site support).
• Management Information Systems (MIS) reporting.
• Site CCTV monitoring and regular maintenance.
• Site accommodation, hotel accommodation, visitor movement.

Requirements

• B.com / B.Com with MBA graduate with site/office administration experience.
• Valid Driver's License and willing to travel.
• Strong attention to detail and execution excellence.
• Strong interpersonal and customer relation skills.
• Able to effectively collaborate with employees at all professional levels, performs as a champion for change management initiatives and ability to respectfully follow supervision.
• Excellent computer operation skills, familiarity with internet based program navigation, and ability to generate and interpret computer data.
• Ability to read, comprehend and write English.
• Understanding the requirement pattern of site administration, accounts and purchase and meeting arrangements etc.
• Ability to collect data and apply analytical tools (as appropriate), to identify patterns, trends, problem areas and come up with recommendations for solution.
• Cost consciousness – awareness of the costs concerned with the area of operation and implications of costs, striving to reduce cost/wastage in all possible ways which are under his/her control whether or not cost reduction is identified as a goal-includes ne.