Site HR & Admin - Solar project

Eagle Software India; Bhuj; On-site; INR 350,000 - 550,000; Full time

Job summary

Eagle Software India is seeking a proactive HR & Admin professional for our Bhuj site in Gujarat. You will manage recruitment and onboarding, attendance, payroll coordination, statutory compliance, and site records to ensure smooth operations.

This role requires strong coordination, good communication, and basic MS Office skills. You will work with project managers, contract workers, vendors, and HO to uphold company policies and workplace safety.

Qualifications

• Experience in recruitment and onboarding at site level.
• Knowledge of labour laws and statutory compliance.
• Strong coordination and communication skills.
• Ability to manage payroll coordination and attendance.

Responsibilities

• Coordinate manpower planning with site/project managers and manage end-to-end recruitment for site staff, workers, and contractual labor.
• Monitor daily attendance and leave records and verify timesheets.
• Coordinate payroll processing with HO and ensure timely wage disbursement.
• Ensure compliance with labor laws (PF, ESI, Bonus, Gratuity, Minimum Wages) and maintain statutory registers and records.
• Address employee grievances at site, enforce policies, and handle disciplinary actions.
• Monitor contractor compliance and maintain labor licenses and wage records.
• Oversee site administration, security, safety, transport, and accommodation arrangements.
• Maintain HR & Admin MIS reports and submit daily/weekly/monthly reports to management.
• Coordinate with local vendors and process bills and verify invoices.

Skills

Knowledge of labor laws

Coordination & communication

Conflict resolution

Record keeping

MS Office & HR software

Tools

MS Office

HR software

Job description

HR Responsibilities

1. Recruitment & Onboarding
   • Coordinate manpower planning with site/project managers
   • Manage end-to-end recruitment for site staff, workers, and contractual labor
   • Conduct joining formalities and induction programs
   • Maintain employee records and documentation
2. Attendance & Payroll Coordination
   • Monitor daily attendance and leave records
   • Verify timesheets for workers and staff
   • Coordinate with HO (Head Office) for payroll processing
   • Ensure timely wage disbursement
3. Statutory Compliance
   • Ensure compliance with labor laws such as:
   • PF (Provident Fund)
   • ESI (Employee State Insurance)
   • Bonus, Gratuity, Minimum Wages, etc.
   • Maintain statutory registers and records
   • Coordinate inspections and audits
4. Employee Relations
   • Address employee grievances at site
   • Maintain discipline and implement company policies
   • Handle warning letters, notices, and disciplinary actions
   • Support employee engagement initiatives
5. Contractor & Labor Management
   • Monitor contractor compliance and documentation
   • Verify labor licenses and statutory records
   • Maintain labor attendance and wage records

Administrative Responsibilities

1. Site Administration
   • Manage office administration and housekeeping
   • Oversee security and safety coordination
   • Handle transport and accommodation arrangements
2. Asset & Inventory Management
   • Maintain site assets and equipment records
   • Monitor issuance and return of materials
3. Vendor Coordination
   • Coordinate with local vendors for site requirements
   • Process bills and verify invoices
4. Documentation & Reporting
   • Maintain HR & Admin MIS reports
   • Submit daily/weekly/monthly reports to management
   • Keep employee personal files updated

Compliance & Safety

• Ensure adherence to company policies and site safety rules
• Coordinate safety training and toolbox talks
• Maintain statutory compliance documentation

Key Skills Required

• Knowledge of labor laws
• Strong coordination and communication skills
• Conflict resolution ability
• Record keeping & documentation skills
• Basic knowledge of MS Office & HR software