Shipping/Receiving Clerk

Flowserve Corporation; Vadodara; On-site; INR 350,000 - 520,000; Full time

Job summary

Flowserve Corporation in Vadodara is seeking a Shipping / Receiving Clerk to manage compliant domestic and export tax invoices, gate passes, and shipping documentation. You will coordinate with finance and procurement to ensure accurate invoicing and documentation in Oracle ERP.

The role requires 3–6 years of billing and logistics experience, strong GST knowledge, and proficiency in MS Excel and Oracle ERP.

Qualifications

• 3 to 6 years of hands-on experience in commercial billing, dispatch logistics, and invoice processing.
• ERP proficiency with Oracle ERP (Oracle STAR / Oracle E-Business Suite / Cloud ERP) modules.
• Thorough familiarity with Indian GST compliance (E-Invoicing, E-Way Bill) and Incoterms 2020.
• Experience in 3-way matching of vendor/subcontractor bills against POs and GRN/Service Entry Sheets.

Responsibilities

• Outbound Billing & Invoicing (Goods & Services).
• Domestic GST invoicing: generate GST-compliant invoices, debit/credit notes, and delivery challans in Oracle.
• Export Invoicing: draft export invoices and packing lists under LUT/bond or IGST routes.
• 3-Way Matching: validate inbound vendor/subcontractor bills against POs and GRNs.
• Gate Pass administration and shipping documentation coordination.

Skills

Numerical accuracy

Communication

Dispatch coordination

Deadline orientation

Education

B.Com

BBA (Finance/Operations)

Export-Import Management EXIM certification

Tools

Oracle ERP

MS Excel

MS Office

Job description

Company Overview: Flowserve is a global manufacturer of pumps, valves, seals, and aftermarket services, delivering comprehensive flow control solutions that support essential industries such as energy, clean water, and pharmaceuticals. If you're looking for a culture built on ingenuity, innovation, and excellence, Flowserve offers the opportunity to put your experience in motion. Whether you're an individual contributor or a people leader, you'll find meaningful opportunities for professional growth, competitive rewards, and a workplace grounded in our core values: People, Safety, Integrity, Ownership and Ingenuity. At Flowserve, we're inspired by what we can achieve together-creating extraordinary flow control solutions that strengthen today's world while building tomorrow.

Role Summary: As a Shipping / Receiving Clerk, you will be responsible for creating compliant domestic and export tax invoices (goods & services), issuing statutory gate passes, coordinating export shipping documentation, and conducting matching of supplier invoices prior to financial handover.

This position will be based at Vadodara QRC.

• Outbound Billing & Invoicing (Goods & Services)
• Domestic Tax Invoicing: Generate GST-compliant sales and service tax invoices, debit/credit notes, and delivery challans directly within Oracle / Oracle STAR.
• Statutory Portals: Ensure seamless generation of IRN (E-Invoices) and E-Way Bills, reconciling portal output with Oracle dispatch data to prevent transit disruptions.
• Export Invoicing: Draft export commercial invoices and packing lists (under LUT / bond or IGST routes) reflecting appropriate foreign currencies, exchange rates, and freight terms.
• Services & Job Work Billing: Coordinate with field service and project teams to raise milestone, repair, refurbishment, or AMC service invoices with correct SAC codes.
• Dispatch Logistics & Shipping Documentation
• Gate Pass Administration: Generate, record, and maintain strict log registers for Returnable Gate Passes (RGP)and Non-Returnable Gate Passes (NRGP) for customer dispatches, subcontracting, calibration, or scrap movements.
• Export Shipping Dossiers: Prepare complete export documentation sets and coordinate clearance with freight forwarders and Customs House Agents (CHAs):
• Commercial Invoice & Packing List (CIPL)
• Certificate of Origin (COO), inspection reports, and shipping instructions
• Tracking of Shipping Bills, Air Waybills (AWB), Bills of Lading (BL), and export realization (e-BRC) records.
• Supplier Invoice Verification & Accounts Payable Support
• 3-Way Matching: Perform preliminary audit and 3-way matching of inbound vendor/subcontractor bills against approved Purchase Orders (POs) and Goods Receipt Notes (GRN / Service Entry Sheets) in Oracle.
• Tax Compliance Verification: Review vendor GSTIN, applicable GST rates, reverse charge mechanism (RCM) applicability, and MSME declarations.
• Candidate Profile & Educational Qualifications
• Primary Degree: B.Com (Bachelor of Commerce) or BBA (Finance / Operations) from a recognized university.
• Preferred Additional Certification: Diploma or certification in Export-Import Management (EXIM), Foreign Trade, or Supply Chain Management is an added advantage.
• Experience: 3 to 6 years of hands-on experience in commercial billing, dispatch logistics, and invoice processing within a manufacturing, heavy engineering, or industrial equipment/repair environment.
• ERP Proficiency: Proven, hands-on working knowledge of Oracle ERP (Oracle STAR / Oracle E-Business Suite / Cloud ERP) modules covering Order Management / Shipping Execution (OM/AR) and Purchasing / Inventory (PO/AP).
• Statutory Knowledge: Thorough familiarity with Indian GST compliance (E-Invoicing, E-Way Bill generation, HSN/SAC codes) and international trade terms (Incoterms 2020).
• Office Tools: Working proficiency in MS Excel (VLOOKUP, Pivot Tables, summary reporting) and MS Office.
• Key Competencies
• Rigorous attention to numerical detail and document audit trails.
• Effective communication and coordination across shop-floor logistics, procurement, and corporate finance.
• High dependability under daily dispatch cutoff deadlines.

Req ID : R-21380

Job Family Group : Materials Management

Job Family : MM Inventory & Warehouse Ops

EOE including Disability/Protected Veterans. Flowserve will also not discriminate against an applicant or employee for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co-workers. Pay Transparency Nondiscrimination Provision

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access flowservecareers.com as result of your disability. You can request a reasonable accommodation by sending an email to [e-mail]. In order to quickly respond to your request, please use the words "Accommodation Request" as your subject line of your email. For more information, read the Accessibility Process.