Shipping/Receiving Clerk

Flowserve India Controls Pvt. Ltd.; Vadodara; On-site; INR 420,000 - 760,000; Full time

Job summary

Flowserve India Controls Pvt. Ltd. in Vadodara seeks a Shipping/Receiving Clerk to manage domestic and export invoicing, gate passes, and shipping documentation within Oracle ERP.

This role emphasizes accuracy in GST compliance, E-Invoicing, and matching supplier invoices before financial handover. You will coordinate with procurement, finance, and project teams to ensure compliant 3-way matching, timely dispatches, and export paperwork across LUT/bond or IGST routes while maintaining strict

Qualifications

• 3–6 years of hands-on experience in commercial billing, dispatch logistics and invoice processing within manufacturing/industrial equipment environments.
• Strong familiarity with Indian GST compliance (E-Invoicing, E-Way Bills) and Incoterms 2020.
• Proven ERP proficiency in Oracle ERP modules covering Order Management/Shipping Execution and Purchasing/Inventory.

Responsibilities

• Outbound Billing & Invoicing: Generate GST-compliant domestic invoices, debit/credit notes, and packing lists in Oracle / Oracle STAR.
• Dispatch Logistics: Prepare gate passes, export shipping dossiers and coordiante with freight forwarders/CHAs.
• Supplier Invoice Verification: Perform 3-way matching against POs and GRN/Service Entries in Oracle.
• Compliance & Records: Verify GSTINs, GST rates, RCM applicability, MSME declarations.

Skills

Numerical accuracy

Cross-functional coordination

Compliance awareness

Communication

Education

B.Com / BBA (Finance / Operations)

EXIM / Foreign Trade / Supply Chain Certification

Tools

Oracle ERP

MS Excel

Oracle STAR / OM-AR / PO-AP

Job description

Role Summary

As a Shipping / Receiving Clerk, you will be responsible for creating compliant domestic and export tax invoices (goods & services), issuing statutory gate passes, coordinating export shipping documentation, and conducting matching of supplier invoices prior to financial handover. This position will be based at Vadodara QRC.

1.Outbound Billing & Invoicing (Goods & Services)

• Domestic Tax Invoicing: Generate GST-compliant sales and service tax invoices, debit/credit notes, and delivery challans directly within Oracle / Oracle STAR.
• Statutory Portals: Ensure seamless generation of IRN (E-Invoices) and E-Way Bills, reconciling portal output with Oracle dispatch data to prevent transit disruptions.
• Export Invoicing: Draft export commercial invoices and packing lists (under LUT / bond or IGST routes) reflecting appropriate foreign currencies, exchange rates, and freight terms.
• Services & Job Work Billing: Coordinate with field service and project teams to raise milestone, repair, refurbishment, or AMC service invoices with correct SAC codes.

2. Dispatch Logistics & Shipping Documentation

• Gate Pass Administration: Generate, record, and maintain strict log registers for Returnable Gate Passes (RGP)and Non-Returnable Gate Passes (NRGP) for customer dispatches, subcontracting, calibration, or scrap movements.
• Export Shipping Dossiers: Prepare complete export documentation sets and coordinate clearance with freight forwarders and Customs House Agents (CHAs): Commercial Invoice & Packing List (CIPL) Certificate of Origin (COO), inspection reports, and shipping instructions Tracking of Shipping Bills, Air Waybills (AWB), Bills of Lading (BL), and export realization (e-BRC) records.

3. Supplier Invoice Verification & Accounts Payable Support

• 3-Way Matching: Perform preliminary audit and 3-way matching of inbound vendor/subcontractor bills against approved Purchase Orders (POs) and Goods Receipt Notes (GRN / Service Entry Sheets) in Oracle.
• Tax Compliance Verification: Review vendor GSTIN, applicable GST rates, reverse charge mechanism (RCM) applicability, and MSME declarations.

4. Candidate Profile & Educational Qualifications

Primary Degree: B.Com (Bachelor of Commerce) or BBA (Finance / Operations) from a recognized university. Preferred Additional Certification: Diploma or certification in Export-Import Management (EXIM), Foreign Trade, or Supply Chain Management is an added advantage. Experience: 3 to 6 years of hands‑on experience in commercial billing, dispatch logistics, and invoice processing within a manufacturing, heavy engineering, or industrial equipment/repair environment. ERP Proficiency: Proven, hands‑on working knowledge of Oracle ERP (Oracle STAR / Oracle E-Business Suite / Cloud ERP) modules covering Order Management / Shipping Execution (OM/AR) and Purchasing / Inventory (PO/AP). Statutory Knowledge: Thorough familiarity with Indian GST compliance (E-Invoicing, E-Way Bill generation, HSN/SAC codes) and international trade terms (Incoterms 2020). Office Tools: Working proficiency in MS Excel (VLOOKUP, Pivot Tables, summary reporting) and MS Office.

5. Key Competencies

• Rigorous attention to numerical detail and document audit trails.
• Effective communication and coordination across shop-floor logistics, procurement, and corporate finance.
• High dependability under daily dispatch cutoff deadlines.