Shipping Receiving Clerk

Flowserve Corporation; Vadodara; On-site; INR 350,000 - 520,000; Full time

Job summary

Flowserve Corporation in Vadodara is seeking a Shipping / Receiving Clerk to manage GST-compliant domestic and export invoicing, gate passes, and export documentation within Oracle ERP. You will ensure accurate tax bills and regulatory compliance for goods and services.

Responsibilities include 3-way matching of invoices, coordinating with procurement and logistics, and handling freight-forwarding documentation to support on-time shipping and proper ARC records.

Qualifications

• B.Com or BBA from a recognized university.
• Diploma or certification in Export-Import Management (EXIM) or Foreign Trade is an added advantage.
• 3–6 years of hands-on experience in commercial billing, dispatch logistics, and invoice processing.
• Proven Oracle ERP experience (OM/Shipping, Purchasing/Inventory) and GST/Incoterms knowledge.

Responsibilities

• Prepare GST-compliant domestic and export invoices using Oracle ERP.
• Generate gate passes and export shipping documentation; ensure compliance with IRN/E-Way and LUT/bond routes.
• Perform 3-way matching of vendor invoices against POs and GRN/Service Entries in Oracle.
• Coordinate with freight forwarders/CHAs for export paperwork and billing accuracy.

Skills

Excel proficiency

Communication

Numerical accuracy

Dispatch deadlines

Education

B.Com

BBA (Finance/Operations)

EXIM/Export Certification

Tools

Oracle ERP

MS Excel

MS Office

Job description

Job Description:

Role Summary:
As a Shipping / Receiving Clerk, you will be responsible for creating compliant domestic and export tax invoices (goods & services), issuing statutory gate passes, coordinating export shipping documentation, and conducting matching of supplier invoices prior to financial handover. This position will be based at Vadodara QRC.

1.Outbound Billing & Invoicing (Goods & Services)

• Domestic Tax Invoicing:Generate GST-compliant sales and service tax invoices, debit/credit notes, and delivery challans directly withinOracle / Oracle STAR.
• Statutory Portals:Ensure seamless generation of IRN (E-Invoices) and E-Way Bills, reconciling portal output with Oracle dispatch data to prevent transit disruptions.
• Export Invoicing:Draft export commercial invoices and packing lists (under LUT / bond or IGST routes) reflecting appropriate foreign currencies, exchange rates, and freight terms.
• Services & Job Work Billing:Coordinate with field service and project teams to raise milestone, repair, refurbishment, or AMC service invoices with correct SAC codes.
  

2. Dispatch Logistics & Shipping Documentation

• Gate Pass Administration:Generate, record, and maintain strict log registers forReturnable Gate Passes (RGP)andNon-Returnable Gate Passes (NRGP)for customer dispatches, subcontracting, calibration, or scrap movements.
• Export Shipping Dossiers:Prepare complete export documentation sets and coordinate clearance with freight forwarders and Customs House Agents (CHAs):
  • Commercial Invoice & Packing List (CIPL)
  • Certificate of Origin (COO), inspection reports, and shipping instructions
  • Tracking of Shipping Bills, Air Waybills (AWB), Bills of Lading (BL), and export realization (e-BRC) records.
    

3. Supplier Invoice Verification & Accounts Payable Support

• 3-Way Matching:Perform preliminary audit and 3-way matching of inbound vendor/subcontractor bills against approved Purchase Orders (POs) and Goods Receipt Notes (GRN / Service Entry Sheets) in Oracle.
• Tax Compliance Verification:Review vendor GSTIN, applicable GST rates, reverse charge mechanism (RCM) applicability, and MSME declarations.
  

4. Candidate Profile & Educational Qualifications

• Primary Degree:B.Com (Bachelor of Commerce)orBBA (Finance / Operations)from a recognized university.
• Preferred Additional Certification:Diploma or certification inExport-Import Management (EXIM), Foreign Trade, or Supply Chain Management is an added advantage.
• Experience:3 to 6 years of hands‑on experience in commercial billing, dispatch logistics, and invoice processing within a manufacturing, heavy engineering, or industrial equipment/repair environment.
• ERP Proficiency:Proven, hands‑on working knowledge ofOracle ERP (Oracle STAR / Oracle E-Business Suite / Cloud ERP)modules covering Order Management / Shipping Execution (OM/AR) and Purchasing / Inventory (PO/AP).
• Statutory Knowledge:Thorough familiarity with Indian GST compliance (E-Invoicing, E-Way Bill generation, HSN/SAC codes) and international trade terms (Incoterms 2020).
• Office Tools:Working proficiency in MS Excel (VLOOKUP, Pivot Tables, summary reporting) and MS Office.
  

5. Key Competencies

• Rigorous attention to numerical detail and document audit trails.
• Effective communication and coordination across shop-floor logistics, procurement, and corporate finance.
• High dependability under daily dispatch cutoff deadlines.