Shipping and Documentation In charge

Indsource International; Gurugram District; On-site; INR 420,000 - 560,000; Full time

Job summary

Indsource International in Gurgaon is seeking a Shipping & Documentation Executive to manage international shipments, documentation and logistics coordination. The role focuses on timely shipment execution, accurate documentation and smooth coordination with buyers, suppliers, factories, forwarders and internal teams to ensure smooth exports.

Ideal candidates will have strong knowledge of export processes, ocean & air freight, and robust MS Excel skills to track shipments and compile reports for

Qualifications

• Degree holder or above in Supply Chain Management, Transport and Logistics Management.
• Min 2–3 years of relevant logistics experience in export house or a buying agency.
• Experience in handicrafts and hardgoods is an advantage.
• Strong knowledge of international shipping, logistics and export documentation.
• Excellent follow-up, communication and coordination skills.
• Strong attention to detail and ability to manage multiple shipments and deadlines.
• Good working knowledge of MS Excel and logistics/order management systems.
• Strong organizational skills with the ability to work with international and cross-functional teams.

Responsibilities

• Monitor orders, space allocation and vessel to ensure shipment can be shipped and delivered in timely manner.
• Liaise with buyers, forwarders, suppliers and factories in India & China; coordinate with internal sourcing & merchandising teams.
• Prepare and submit accurate documents with customers timely.
• Coordinate with appointed forwarders in India & overseas, suppliers and factories.
• Track and ensure on-time delivery; shipment tracking and reporting.

Skills

Export processes

Ocean freight

Air freight

Shipping documentation

Logistics coordination

MS Excel

Attention to detail

Cross-functional teams

Communication skills

Time management

Education

Degree holder or above in Supply Chain Management, Transport and Logistics Management

Job description

Position: Shipping & Documentation Executive

Department: Logistics / Supply Chain

Location: Gurgaon, Sector 42-43

Experience: 2-3 Years

Employment Type: Full-time

Working Days: 6 days a week

About The Role:

We are looking for a proactive and detail-oriented Shipping & Documentation Executive to manage international shipments, documentation and logistics coordination.

The role will ensure timely shipment execution, accurate documentation and smooth coordination with buyers, suppliers, factories, forwarders and internal sourcing & merchandising teams.

The ideal candidate should have strong knowledge of export processes, ocean & air freight, shipping documentation and international logistics, with the ability to proactively resolve shipment-related issues.

Objectives of Position:

• Monitor order, space allocation & vessel to ensure shipment can be shipped and delivered in timely manner
• Maintain partnership and liaise all logistics related issues with concerned team and management, buyers, forwarders, suppliers and factories in India & China.
• Internal contact point of all logistics matters
• External contact point of appointed forwarders in India & overseas, suppliers and factories
• Coordinate with sourcing & merchandising team
• Track and make sure to prepare and submit accurate documents with customers timely
• Have an experience of handling handicrafts and hardgoods would be a plus.
• Liaison function for all logistics related issues between the relevant department in our head office, suppliers/factories on the Indian subcontinent
• Educating new suppliers on logistics processes and guiding them on supplier net system.
• Shipment tracking and ensuring on-time delivery.
• Coordination with internal & external department and proactive handling
• Coordination for ocean & air shipment
• Communicate with internal department, supplier/factories/buyers & forwarder to ensure all process is under standard SOP
• Liaise with suppliers and vendors to ensure smooth operations.
• Identify and implement process improvements to enhance logistics efficiency.
• Handle all logistics issue in per-carriage process such as placing booking, documentation & certificate handling, space allocation, on-time delivery
• Monitor all logistics issues & report to team and customers timely.
• Verify and submit all the required post shipment documents with customers on time.
• Take all the required written approvals on costing timely from concerned customer / team.

Key Skills & Requirements:

• Degree holder or above in Supply Chain Management, Transport and Logistics Management
• Experience in sourcing industry in handicrafts and hardgoods is an advantage.
• Min 2-3 years of relevant logistics experience in export house or a buying agency.
• Good knowledge of trade declaration, air, ocean, shipping procedure, customs
• Strong knowledge of international shipping, logistics and export documentation.
• Excellent follow-up, communication and coordination skills.
• Strong attention to detail and ability to manage multiple shipments and deadlines.
• Good working knowledge of MS Excel and logistics/order management systems.
• Strong organizational skills with the ability to work with international and cross-functional teams.