Senior Occupancy Planner

Jones Lang LaSalle, Inc.; Kolkata District; On-site; INR 900,000 - 1,350,000; Full time

Job summary

JLL, a leading real estate services firm, seeks a Senior Occupancy Planner to support occupancy strategy and space management within corporate workplace programs. You will partner with NA OP and client teams, ensuring consistency in planning processes and driving occupancy initiatives across regions.

Responsibilities include developing occupancy scenarios, tracking headcount forecasts, and coordinating migration plans with stakeholders while maintaining CAFM/IWMS data accuracy and adherence to

Qualifications

• Bachelor's degree required.
• 5-8 years in corporate real estate/space planning advisable.
• Strong Excel skills including pivot tables, VLOOKUP, and calculations.
• Experience with CAFM/IWMS software and floor plan consolidation into PowerPoint.

Responsibilities

• Apply headcount projections to analyze portfolios and optimize space.
• Develop occupancy scenarios to meet GREF requirements.
• Track projected vs actual headcount and create migration plans.
• Create stacking diagrams and coordinate org-level moves with stakeholders.
• Test layouts in AutoCAD and maintain data accuracy in CAFM/IWMS.

Skills

Space planning

Excel

PowerPoint

CAFM/IWMS

AutoCAD

Education

Bachelor's Degree

Tools

CAFM/IWMS

AutoCAD

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a Senior Occupancy Planner to join our Occupancy Planning and Management team.

About JLL -

We're JLL - a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have operations in over 80 countries and a global workforce of over 92,000 individuals. We believe a diverse and inclusive culture is one where everyone succeeds. That's why we're committed to creating an environment where we all feel welcomed, valued, and empowered to achieve our full potential.

Find your next move at JLL and build a fulfilling career

At JLL, we value what makes you unique, and we're committed to giving you the opportunity, knowledge and tools to own your success. Explore opportunities to advance your career from within, whether you're looking to move up, broaden your experience or deepen your expertise.

What this job involves:

As Senior Occupancy Planner, you will support the client's occupancy strategy and space management within the framework of corporate workplace programs, metrics, and real estate strategy. Reporting to the Occupancy Planning Manager Lead in North America, you will partner closely with the NA OP team and the client's GREF team, driving integration. You will serve as the single point of contact for quality control in terms of consistency in planning processes, procedures, and protocols, solutions for your portfolio. You will understand the real estate strategy for all buildings and businesses in your portfolio, acting as the main point of contact for occupancy planning initiatives and their implementation focused on EMEA & APAC regions and support the global portfolio when needed.

What your day-to-day will look like:

• Apply and validate headcount projections by business unit to analyze the client's portfolio and identify opportunities to optimize space.
• Develop occupancy scenarios to support business and GREF requirements, analyze occupancy and attendance metrics.
• Track and report projected versus actual headcount by organization, developing city and site-specific occupancy strategies with GREF Leadership and occupancy planning.
• Report current capacity, collect preliminary program requirements for each organization and team, and develop migration plans and sequencing of org-level moves.
• Develop stacking diagrams of current and future state based on headcount forecasts, obtain organizational alignment on migration and stacking plans by partnering with client occupancy planning, and coordinate scope and phasing schedules for project implementation.
• Create tests fit on AutoCAD when required.
• Utilizing a CAFM/IWMS database, managing allocations and maintaining data accuracy.
• Recommend and apply space policies, standards, procedures, and protocols, educate and ensure compliance on planning and space policies, and report and maintain quarterly org-level space allocation plans for a yearly allocations issue.
• Review virtual Site Audit Data (including seat assignments, occupancy, vacancy, labs) and partner Facilities and SDI contacts for validation needs and timing.

Required Qualifications:

• Bachelor's Degree
• 5-8 years of experience in a corporate real estate environment
• Previous experience in space/occupancy planning.
• Demonstrated expertise in relationship-building and management, with the ability to work collaboratively across all organizational levels, handle sensitive information with discretion and sustain positive working relationships while supporting team objectives.
• Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, complex calculations) and understanding of floor plans. Proficiency in Microsoft Office Suite and the ability to consolidate data and floor plans into clear PowerPoint presentations, along with experience in CAFM/IWMS software.
• Strong presentation, active listening, and effective communication skills across diverse audiences.
• Familiar with AI tools and integrating them into daily workflows and deliverables.
• Ability to thrive in dynamic and ambiguous work settings.

Location:

On-site -Kolkata, WB

Scheduled Weekly Hours:

40

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.