Strategic Occupancy Planner

Jones Lang LaSalle Incorporated; Gurugram District; On-site; INR 1,800,000 - 2,400,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking a Strategic Occupancy Planner to drive occupancy strategy development across regional portfolios and optimize space utilization for mid to high complexity sites. You will analyze headcount forecasts, plan migrations, and align occupancy initiatives with business objectives.

Based in Gurugram with on-site requirements, you will collaborate with cross-functional teams, develop governance frameworks, and contribute to long-term real estate strategies that support

Responsibilities

• Analyze supply/demand inputs to evaluate impacts of current and forecasted headcount and space requirements.
• Right-size space across the portfolio for existing and committed projects, validating additional space needs.
• Develop migration plans and sequencing of moves for multiple sites and campuses.
• Create multi-year portfolio roadmaps that integrate workplace strategy and cost optimization.
• Lead portfolio reviews with senior leadership to present data-driven site rationalization recommendations.
• Coordinate with Portfolio Managers and Strategy leads to maintain a global governance model.

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

ROLE TITLE: STRATEGIC OCCUPANCY PLANNER

Summary To drive occupancy strategy development and implementation for med to high complexity site and campus locations across client's Regional portfolio, including managing the supply, capacity, demand, and vacancy in support of short term and long-term headcount projections. Within the geography, identify how much space is currently available, workplace strategy impact to overall demand, and what are projected space needs based on headcount forecast and business requirements by group. This role seeks to optimize the global real estate portfolio through analyzing trends, recommending strategic actions and ensuring alignment with organizational goals. It will develop and maintain a governance model, fostering cross-functional collaboration, and driving continuous improvement. This role seeks to optimize the global real estate portfolio through analyzing trends, recommending strategic actions and ensuring alignment with organizational goals. It will develop and maintain a governance model, fostering cross-functional collaboration, and driving continuous improvement.

Key Responsibilities:

• Analyze supply/demand data inputs to evaluate impacts of current and finance approved forecasted headcount and specialty space business requirements to incorporate into occupancy strategies
• Analyzes portfolio and identifies opportunities to right-size space for all businesses within the existing and committed portfolio including validation of additional space requirements
• Develops scenarios for migration stacking for medium to high complexity locations included with Portfolio Strategy Papers, Occupancy Plan of Record, and CRE initiatives
• Plans and manages allocations by site, city, campus, metro for current and future state based on finance approved headcount forecast
• Develops migration plans and sequencing of moves
• Incorporates occupancy strategy into long-term strategy documents to clearly articulate impacts to city, campus, site, and org-level allocations
• Identifies optimization opportunities at city, campus, and site level
• Regular engagement with Portfolio leaders to understand business requirements and customer insights to recommend occupancy strategy solution
• Develop and maintain comprehensive portfolio optimization strategies that align real estate assets with client’s business objectives and financial targets across regional markets
• Conduct portfolio-wide financial analysis including lease expiration schedules, occupancy cost benchmarking, and ROI assessments to identify consolidation, expansion, or divestment opportunities
• Lead strategic portfolio reviews with senior leadership to present data-driven recommendations on site rationalization, market entry/exit strategies, and capital allocation priorities
• Evaluate portfolio risks and opportunities including lease obligations, market conditions, and geographic footprint alignment with talent acquisition strategies
• Create multi-year portfolio roadmaps that integrate workplace strategy initiatives, cost optimization targets, and business growth projections
• Serve as the strategic liaison between Occupancy Planning and Project Management teams to ensure seamless translation of occupancy strategies into executable project plans
• Provide Project Management teams with detailed space requirements, phasing plans, and occupancy targets to inform project scope, budget, and timeline development
• Participate in project kick-off meetings and design charrettes to validate that project solutions align with approved occupancy strategies and portfolio objectives
• Monitor project delivery milestones and provide occupancy-related guidance on stacking plans, adjacency requirements, and phasing sequences throughout project execution
• Conduct post-occupancy reviews with Project Management to capture lessons learned and refine future occupancy planning methodologies
• Provide insight and recommendations to optimize the portfolio based on internal demand and trends, through rebalancing within the existing portfolio, repurposing, acquisitions, or dispositions
• Evaluate the CRE portfolio strategy and determine best path to achieve optimal outcomes in alignment with goals
• Work closely with Portfolio Managers as well as Strategy leads from a Center of Expertise perspective to establish and maintain a global governance model driving consistency amongst the regional portfolio teams.
• Oversee the balancing of the supply and demand requirements – current and forecast –across business organizations, including identification of business risks and mitigation plans
• Ensure strong channels of communication between Business Intelligence, Global Business Qualification/Experience/level
• Initially responsible for Aerocity locations, followed by APO locations, and subsequently Circle and Zonal Offices.
• The role requires the ability to evaluate and recommend market-leading space management tools to support occupancy planning activities. This includes close coordination with individual building teams and, at a later stage, Circle FMs to support data collection, validation, and system uploads.

Location: On-site –Gurugram, HR Scheduled Weekly Hours: 48

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.