Senior Occupancy Planner

Jones Lang LaSalle Incorporated; Kolkata District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Senior Occupancy Planner to support occupancy strategy and space management for a global portfolio. You will validate headcount projections, develop occupancy scenarios, and coordinate migrations while ensuring data integrity across CAFM/IWMS systems.

The role requires 5–8 years in corporate real estate, strong Excel and PowerPoint skills, and the ability to collaborate across regions including EMEA & APAC.

Qualifications

• Bachelor's degree required with 5–8 years in a corporate real estate environment.
• Demonstrated expertise in relationship-building and cross-functional collaboration.
• Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP) and PowerPoint.
• Familiar with AI tools and integrating them into daily workflows.

Responsibilities

• Analyze headcount projections by business unit and optimize space.
• Develop occupancy scenarios aligning with client requirements and GREF needs.
• Create stacking diagrams and migration plans with stakeholders and leadership.
• Ensure data accuracy in CAFM/IWMS and maintain space allocation plans.

Skills

Excel proficiency

Communication skills

Presentation skills

AI tools familiarity

Education

Bachelor's Degree

Tools

CAFM/IWMS

AutoCAD

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a Senior Occupancy Planner to join our Occupancy Planning and Management team.

About JLL

We’re JLL – a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have operations in over 80 countries and a global workforce of over 92,000 individuals. We believe a diverse and inclusive culture is one where everyone succeeds. That’s why we’re committed to creating an environment where we all feel welcomed, valued, and empowered to achieve our full potential.

Find your next move at JLL and build a fulfilling career. At JLL, we value what makes you unique, and we’re committed to giving you the opportunity, knowledge and tools to own your success. Explore opportunities to advance your career from within.

What this job involves

As Senior Occupancy Planner, you will support the client’s occupancy strategy and space management within the framework of corporate workplace programs, metrics, and real estate strategy. Reporting to the Occupancy Planning Manager Lead in North America, you will partner closely with the NA OP team and the client’s GREF team, driving integration. You will serve as the single point of contact for quality control in terms of consistency in planning processes, procedures, and protocols, solutions for your portfolio. You will understand the real estate strategy for all buildings and businesses in your portfolio, acting as the main point of contact for occupancy planning initiatives and their implementation focused on EMEA & APAC regions and support the global portfolio when needed.

What your day-to-day will look like

Apply and validate headcount projections by business unit to analyze the client’s portfolio and identify opportunities to optimize space. Develop occupancy scenarios to support business and GREF requirements, analyze occupancy and attendance metrics. Track and report projected versus actual headcount by organization, developing city and site-specific occupancy strategies with GREF Leadership and occupancy planning. Report current capacity, collect preliminary program requirements for each organization and team, and develop migration plans and sequencing of org-level moves. Develop stacking diagrams of current and future state based on headcount forecasts, obtain organizational alignment on migration and stacking plans by partnering with client occupancy planning, and coordinate scope and phasing schedules for project implementation. Create tests fit on AutoCAD when required. Utilizing a CAFM/IWMS database, managing allocations and maintaining data accuracy. Recommend and apply space policies, standards, procedures, and protocols, educate and ensure compliance on planning and space policies, and report and maintain quarterly org-level space allocation plans for a yearly allocations issue. Review virtual Site Audit Data (including seat assignments, occupancy, vacancy, labs) and partner Facilities and SDI contacts for validation needs and timing.

Required Qualifications

• Bachelor's Degree
• 5-8 years of experience in a corporate real estate environment
• Previous experience in space/occupancy planning.
• Demonstrated expertise in relationship-building and management, with the ability to work collaboratively across all organizational levels, handle sensitive information with discretion and sustain positive working relationships while supporting team objectives.
• Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, complex calculations) and understanding of floor plans.
• Proficiency in Microsoft Office Suite and the ability to consolidate data and floor plans into clear PowerPoint presentations, along with experience in CAFM/IWMS software.
• Strong presentation, active listening, and effective communication skills across diverse audiences.
• Familiar with AI tools and integrating them into daily workflows and deliverables.
• Ability to thrive in dynamic and ambiguous work settings.

Location: On-site – Kolkata, WB

Scheduled Weekly Hours: 40

Equal Opportunity Statement and Reasonable Accommodation

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities see a brighter way.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.