Senior Manager| Corporate Administration | Luxury Real Estate

Wikilabs India; Bengaluru; On-site; INR 1,500,000 - 2,200,000; Full time

Job summary

Wikilabs India in Bengaluru is seeking a dynamic Corporate Administration professional to transform the function from a traditional support role into a modern, technology-enabled service. You will independently identify improvement opportunities, build systems, automate workflows, strengthen governance, and enhance workplace experience across the organization.

The role requires driving operational excellence through digitization, vendor governance, and cost optimization while leading

Qualifications

• Strong process orientation and systems-thinking mindset.
• Experience leading administration transformation or digitization initiatives.
• Proactive, ownership-driven with minimal supervision.
• Excellent vendor, negotiation, and stakeholder management skills.
• Ability to build scalable, technology-enabled admin functions.

Responsibilities

• Partner with leadership to build a scalable, future-ready corporate administration function.
• Drive modernization of administration processes through technology and automation.
• Develop annual administration strategy, budgets, and roadmaps.
• Digitize and automate administration workflows; establish dashboards and MIS.
• Oversee facilities, security, vendor management, and governance.
• Drive cost optimization and vendor performance via SLAs.

Skills

Process orientation

Systems thinking

Vendor management

Stakeholder management

Change management

Automation & Digitization

Job description

Role Overview

We are looking for a dynamic and progressive Corporate Administration professional who can transform the administration function from a traditional support role into a modern, technology-enabled, service-oriented organization.

This role requires a highly self-driven individual who can independently identify improvement opportunities, build systems, automate processes, strengthen governance, and create a seamless workplace experience across the organization.

The ideal candidate should think beyond day-to-day administration and proactively drive operational excellence through process improvement, digitization, vendor governance, and cost optimization.

Key Responsibilities

Corporate Administration Strategy

• Partner with leadership to build a scalable and future-ready corporate administration function.
• Drive modernization of administration processes through technology and automation.
• Develop annual administration strategy, budgets, and improvement roadmaps.
• Continuously identify opportunities to improve operational efficiency and employee experience.

Process Improvement & Automation

• Digitize and automate administration workflows wherever possible.
• Develop standardized systems for:
  • Travel management
  • Guest house and accommodation management
  • Billing and invoice processing
  • Facility requests
  • Asset tracking
  • Office administration
  • Vendor payments and approvals
• Eliminate manual processes through workflow automation and system integration.
• Establish dashboards and MIS for administration performance.

Facilities & Infrastructure Management

• Oversee day-to-day administration of corporate offices and project locations.
• Ensure world-class workplace standards covering housekeeping, security, transport, cafeteria, maintenance, and utilities.
• Drive preventive maintenance programs for office infrastructure.
• Ensure business continuity through effective facility management.

Vendor & Contract Management

• Identify, onboard, and manage service providers across administration functions.
• Negotiate commercial terms and optimize administration costs.
• Monitor vendor performance through clearly defined service-level agreements (SLAs).
• Ensure contract compliance and timely service delivery.

Governance & Compliance

• Develop and implement administration policies and standard operating procedures.
• Strengthen governance, transparency, and internal controls across administration operations.
• Ensure compliance with statutory, safety, and corporate guidelines related to facilities and workplace management.

Employee Experience

• Build a responsive, service-oriented administration function.
• Improve workplace experience through efficient support services.
• Resolve employee concerns with speed and professionalism while maintaining high service standards.

Leadership & Change Management

• Lead administration transformation initiatives across locations.
• Challenge legacy ways of working and implement modern best practices.
• Build accountability and performance culture within the administration team.
• Drive change management while working with long-tenured teams and multiple stakeholders.

Ideal Candidate Profile

We are looking for someone who:

• Has 1018 years of experience in Corporate Administration, Facilities Management, Workplace Services, or Infrastructure Management.
• Demonstrates a strong process orientation and systems-thinking mindset.
• Has successfully led administration transformation or digitization initiatives.
• Is proactive and independently identifies improvement opportunities instead of waiting for instructions.
• Is comfortable taking ownership and making decisions with minimal supervision.
• Has excellent vendor management, negotiation, and stakeholder management skills.
• Can balance operational excellence with strategic thinking.