Administration Head

AnandRathi; Mumbai; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

AnandRathi in Mumbai is seeking an experienced Head of Administration to lead administrative and facility management functions. The ideal candidate will have 10-15 years experience, proficiency in budgeting and vendor management, and a strong capability to manage various teams across multiple locations. They will implement policies, ensure compliance with regulations, and foster a performance-driven culture within the organization.

Qualifications

• 10 to 15 years of experience in administrative operations.
• Proven experience managing medium to large teams and multiple office locations.
• Strong budgeting, vendor management, and negotiation skills.

Responsibilities

• Lead and manage the administrative team to ensure smooth day-to-day operations.
• Develop and implement administrative systems and policies.
• Oversee facility management, maintenance, and procurement.

Skills

Leadership

Problem-solving

Vendor management

Budgeting

Effective communication

Education

Graduate / Masters degree (MBA or equivalent)

Tools

MS Office

ERP or administrative management systems

Job description

We are looking for an experienced Head of Administration to lead and oversee all administrative and facility management functions across the organization. The ideal candidate will bring strong leadership, process discipline, and the ability to manage a diverse team ensuring efficient operations and a high standard of workplace support.

Key Responsibilities

• Lead and manage the administrative team to ensure smooth day-to-day operations across all offices/facilities.
• Develop and implement administrative systems, policies, and procedures that align with organizational goals.
• Oversee facility management, maintenance, housekeeping, procurement, and vendor management.
• Manage budgets for administrative operations and track expenditures for cost efficiency.
• Negotiate contracts and service agreements with vendors and suppliers.
• Ensure company compliance with health, safety, and statutory regulations.
• Manage travel, logistics, and event coordination for internal and external activities.
• Provide senior management with reports and recommendations on operational improvements.
• Foster a collaborative, accountable, and performance-driven team culture.

Qualifications

• Graduate / Masters degree (MBA or equivalent) is preferred.
• 10 to 15 years of experience in administrative operations
• Proven experience managing medium to large teams and multiple office locations.
• Strong budgeting, vendor management, and negotiation skills.
• Excellent communication, leadership, and problem-solving abilities.
• Proficiency in MS Office and familiarity with ERP or administrative management systems.