Administration Manager

Larsen & Toubro; Thiruvallur District; On-site; INR 600,000 - 1,100,000; Full time

Job summary

Larsen & Toubro is seeking an Administration Manager to oversee all administrative operations, lead facilities management, and ensure policy compliance across the organization in Tamil Nadu.

The role collaborates with HR, Finance, IT, and operations to support a safe, efficient, and well-governed workplace environment, driving cost control and employee satisfaction.

Qualifications

• Strong communication and interpersonal skills.
• Leadership and team management abilities.
• Problem-solving and decision-making ability.
• Attention to detail and accountability.
• Ability to work under pressure and manage multiple priorities.
• Stakeholder management across functions.
• High level of integrity and professionalism.

Responsibilities

• Oversee and manage all administrative operations to ensure smooth functioning of the workplace.
• Lead facilities management including office infrastructure, security, housekeeping and maintenance.
• Implement and monitor administrative policies, procedures and compliance requirements.
• Manage vendor contracts, procurement activities and administrative budgets.
• Ensure adherence to workplace safety standards and statutory compliance requirements.

Skills

Strong communication

Leadership and team management

Problem solving & decision making

Attention to detail

Multi-priority management

Stakeholder management

Integrity & professionalism

Tools

MS Office

Procurement management

SAP

Cost booking interfaces

Job description

Job Description – Administration ManagerScope Of WorkPrimary Responsibilities

• Oversee and manage all administrative operations to ensure the smooth functioning of the workplace.
• Lead facilities management, including office infrastructure, security, housekeeping, and maintenance.
• Implement and monitor administrative policies, procedures, and compliance requirements.
• Manage vendor contracts, procurement activities, and administrative budgets.
• Ensure adherence to workplace safety standards and statutory compliance requirements.

Shared Across Functions

• Collaborate with HR for employee engagement initiatives, onboarding support, and workplace arrangements.
• Coordinate with Finance for budgeting, billing, and expense tracking related to administrative functions.
• Support Operations, IT, and other functional teams by providing required administrative and logistical support.

Relationship Management

Internal Stakeholders

• Department Heads
• HR & Finance Teams
• IT & Operations Teams
• Senior Leadership
• Employees across all levels

External Stakeholders

• Vendors & Service Providers
• Government & Compliance Authorities
• Facility Owners / Property Management
• Security Agencies & Housekeeping Vendors
• Travel & Transport Vendors

Key Result Areas (KRAs)

• Ensure efficient and uninterrupted office operations with high service levels.
• Drive cost optimization through effective vendor management and budget control.
• Maintain compliance with facility, safety, and statutory requirements.
• Enhance employee satisfaction through proactive workplace support.
• Uphold high standards of cleanliness, safety, and office upkeep.
• Ensure timely procurement and effective inventory management of supplies, assets, and equipment.
• Facilitate smooth execution of corporate events, meetings, and administrative initiatives.

Key Competencies

Behavioral Competencies

Must Have

• Strong communication and interpersonal skills
• Leadership and team management
• Problem-solving and decision-making ability
• Attention to detail and accountability
• Ability to work under pressure and manage multiple priorities
• Stakeholder management
• High level of integrity and professionalism

Nice to Have

• Creativity
• Developing Others
• Collaboration
• Innovation
• Proactive approach and initiative

Technical Competencies

Must Have

• Knowledge of facility management processes
• Vendor negotiation and contract administration
• Understanding of workplace safety standards
• Basic knowledge of statutory and compliance requirements
• Budgeting and cost-control skills
• Proficiency in MS Office and administrative tools
• Asset, inventory, and procurement management expertise

Nice to Have

• Knowledge of financial management with a good understanding of taxes and statutory duties
• Hands-on experience with SAP and/or cost booking/management interfaces
• Understanding of controllable cost drivers in the EPC industry

Ideal Candidate Profile

• Experience in Administration, Facilities Management, or Corporate Services.
• Strong vendor management and stakeholder coordination skills.
• Proven experience in budget control, compliance management, and workplace operations.
• Ability to support a dynamic business environment while ensuring operational efficiency and employee satisfaction.