Senior Finance & Accounts Administrative Assistant

United Parcel Service (india) Private Limited; Pune District; On-site; INR 500,000 - 700,000; Full time

Job summary

United Parcel Service (india) Private Limited in Pune is seeking a F&A Senior Admin Assistant - Grade 7 to support invoice control, audits, and third-party billing. The role involves in-depth research, processing invoices, maintaining SLA compliance, and ensuring alignment with UPS policies.

The position requires strong English communication, time management, and collaboration with Solutions, Sales, and Operations. Night shift 06:00PM–03:00AM may be required depending on operations.

Qualifications

• Fluency in English, both written and verbal.
• Strong time management and organizational skills.
• Excellent MS Office skills.
• Strong customer orientation.
• Ability to prioritize multiple tasks under deadlines.
• Billing and pricing experience is advantageous.

Responsibilities

• Auditing and releasing SCS shipments on a timely basis.
• Auditing and releasing Third country billing and invoices to customers.
• Evaluate shipments for completeness, accuracy and compliance as per customer contract.
• Ensure pricing proposals conform to corporate policy and Revenue Management guidelines.
• Interact with Solutions, Sales, and Operations to ensure shipments are billed correctly E2K & Cargo-Wise.
• Participate in root cause analysis for issues impacting invoice quality.
• Identify areas of opportunity for P&R system enhancements that will improve efficiency within the process.
• Function as the primary point of contact with UPS internal/external department and provide end to end resolution on queries.
• Maintain data for both Internal Audit and SOX audit purposes.
• Collaboration with other department to ensure effective resolution on customer queries.
• Any other duties assigned as according to business requirements.

Skills

Communication

Team collaboration

Independent work

Adaptability

Job description

F&A Senior Admin Assistant - Grade 7

Explore your next opportunity at a Fortune Global 500 organization.

Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow - people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Location: Pune

Shift Timing: Night, 06:00PM - 03:00AM (Note - Shift times are subject to change based on operational requirements, and flexibility in scheduling may be necessary)

OVERVIEW

The F&A Senior admin assistance in Invoice Control is a pivotal role involving in-depth research, analysis, Processing invoicing, Maintain SLA. This position is crucial Auditing, Releasing and ensuring adherence to UPS compliance guidelines. The F&A Senior admin assistance will also play a key role in Third Party billing process.

RESPONSIBILITIES

• Auditing & releasing of SCS shipments on timely basis.
• Auditing & Releasing Third country billing and sending invoices to customer.
• Evaluate shipments for completeness, accuracy and compliance as per customer contract.
• Ensure pricing proposals conform to corporate policy and Revenue Management guidelines.
• Interact with Solutions, Sales, and Operations to ensure shipments are billing correctly E2K & Cargo-Wise
• Participate in root cause analysis for issues impacting invoice quality.
• Identify areas of opportunity for P&R system enhancements that will improve efficiency within the process.
• Function as the primary point of contact with UPS internal/external department and provide end to end resolution onqueries.
• Maintain data for both Internal Audit and SOX audit purposes.
• Collaboration with other department to ensure effective resolution on customer queries.
• Any other duties assigned as according to business requirements.

SKILLS SET REQUIRED

• Must have effective and professional communication skills to work with internal and external customers.
• Must be a team builder and collaborator who facilitates cooperation.
• Ability to work independently, with minimal supervision based on the needs of the process.
• Willingness to accept change and perform additional duties as assigned according to business requirements.

PREREQUISITES

• Strong time management and organizational skills.
• Fluency in English, both written and verbal.
• Excellent computer skills, particularly MS Office.
• Strong customer orientation.
• Ability to work independently, prioritize multiple tasks under deadlines and time constraints.
• Quality assurance with prominent level of accuracy and diligence.
• Prior Billing and Pricing experience is advantageous .

Employee Type: Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Experience Level Senior Level