Senior Administrative Assistant - Finance and Accounting

United Parcel Service (india) Private Limited; Pune District; On-site; INR 350,000 - 520,000; Full time

Job summary

United Parcel Service (india) Private Limited in Pune seeks a Senior Financial Administrative professional to manage general ledger reconciliation, prepare reports in MS Excel, and support internal departments with accounting tasks.

The role requires a bachelor's degree in commerce, at least 1 year in an MNC or BPO, and strong MS Office skills. The incumbent will handle confidential data and coordinate with multiple finance teams.

Qualifications

• Bachelor's degree in Commerce preferred.
• Minimum 1 year experience in an MNC or BPO.
• Hands-on experience with MS Office applications including Excel.

Responsibilities

• Managing reconciliation of the Duty Sub General ledger entries.
• Reconciling Import financial statements against invoices billed to UPS customers.
• Reviewing Import Charges billed for accuracy.
• Interpreting and analyzing financial information in Revenue/Financial Data Mart.
• Collaborating with Country Brokerage, Accounts Payable and internal billing teams.
• Performing account analysis to ensure correct journal entries and balances.
• Reconciling accounts with the general ledger and maintaining records.

Skills

Accounting

Typing 30 WPM

Excel

MS Office

GL knowledge

Education

B.Com

Tools

MS Excel

MS Word

Job description

Senior Administrative Assistant - DSL3

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Job Description:

We are seeking a detail-oriented Senior Financial admin who understands the working of General Ledger and can perform accounting tasks in collaboration with internal departments. This position performs general administrative responsibilities including preparation of reports using various tools specially MS Excel , compilation of information from various sources, and handling small scale projects. This position performs general office duties that may include word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis.

• Accounting Knowledge: The candidate should have a good understanding of accounting principles. A Bachelor's degree in Commerce (B. Com) is preferred.
• Experience: A minimum of 1 years of experience in a Multinational Corporation (MNC) or Business Process Outsourcing (BPO) is required.
• Computer Applications: The candidate should have hands‑on experience with computer applications, particularly Microsoft Office.
• Typing Speed: The candidate should have a minimum typing speed of 30 words per minute (WPM).
• Excel Proficiency : The candidate should have a good understanding and proficiency in using Microsoft Excel.

Additional Responsibilities

• Managing reconciliation of the Duty Sub General ledger entries.
• Reconciling Custom Import financial statements against the Invoices billed to the UPS Customers.
• Reviewing Import Charges Billed and ensure the accuracy for the same.
• Interpreting and analyzing financial information available in Revenue Data Mart or Financial Data Mart.
• Collaborating with various departments such as Country Brokerage, Country F & A team, Accounts Payable team, and various internal billing departments.
• Performing account analysis to ensure that journal entries and balances are correct.
• Reconciling accounts with the general ledger.
• Gathering supporting documentation and performing recordkeeping.
• Reporting any fluctuations and variances.
• Assisting the team with accounting issues and queries.
• Accurate prepare weekly reports and share the same with the Stake holders.
• Flexible to work during peak to manage high volume

Employee Type: Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Experience Level Senior Level