F&A Senior Admin Assistant (Grade 7) - EU AP

United Parcel Service Sweden Aktiebolag; Pune District; On-site; INR 350,000 - 550,000; Full time

Job summary

UPS is seeking an Accounts Payable professional in Pune, India to handle invoice processing, data entry in Oracle, and vendor communications. The role ensures compliance with policies and regulatory requirements while supporting month-end activities and reporting.

The ideal candidate has a bachelor's degree or international equivalent and a solid understanding of general accounting principles, with proficiency in Oracle and MS Office tools.

Qualifications

• Bachelor's Degree or International equivalent - Preferred.
• Knowledge of general accounting principles.
• Ability to analyze problems or situations and resolve with minimal supervision.
• Working knowledge of Oracle, General Ledger, MS Office Products (Outlook, Word, Excel, Access and PowerPoint).
• Must maintain confidentiality of privileged information.

Responsibilities

• Invoice Processing: Accurately process a high volume of invoices, ensuring all necessary approvals and documentation are obtained.
• Data Entry: Enter invoice details into the accounting system (Oracle).
• Vendor Management: Communicate with vendors/customers to resolve invoice discrepancies and respond to inquiries.
• Reconciliation: Perform regular reconciliations of accounts payable transactions and resolve discrepancies.
• Compliance: Ensure all invoices comply with company policies and regulatory requirements.
• Reporting: Generate and analyze accounts payable reports to aid financial planning.
• Support: Assist with month-end closing activities and provide support to the finance team.

Skills

Analytical thinking

Attention to detail

Minimal supervision

Education

Bachelor's degree or international equivalent

Tools

Oracle

General Ledger

MS Office Suite

Job description

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description

This position handles all aspects of payments to provide support for the Accounts Payable department. The employee adheres to payment processes related to UPS Global Business Services and serves as a liaison to identify and resolve issues. This position investigates and resolves discrepancies by examining, analyzing, and correcting payment issues. The employee ensures payments are in compliance with legal requirements, UPS specifications, and government regulations.

Responsibilities

• Invoice Processing: Accurately process a high volume of invoices, ensuring all necessary approvals and documentation are obtained.
• Data Entry: Enter invoice details into the accounting system (Oracle), ensuring accuracy and completeness.
• Vendor Management: Communicate with vendors/customers to resolve invoice discrepancies, payment issues, and respond to inquiries.
• Reconciliation: Perform regular reconciliations of accounts payable transactions and resolve any discrepancies.
• Compliance: Ensure all invoices comply with company policies and procedures, as well as relevant regulatory requirements.
• Reporting: Generate and analyze accounts payable reports to assist in financial planning and decision-making.
• Support: Assist with month-end closing activities and provide support to the finance team as needed.

Qualifications

• * Bachelor's Degree or International equivalent - Preferred
• * Knowledge of general accounting principles
• * Ability to analyze problems or situations and resolve with minimal supervision
• * Working knowledge of Oracle, General Ledger, MS Office Products (Outlook, Word, Excel, Access and PowerPoint)
• * Must maintain confidentiality of privileged information

Employee Type: Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.