F&A Senior Admin Assistant

United Parcel Service Sweden Aktiebolag; Pune District; Hybrid; INR 300,000 - 420,000; Full time

Job summary

UPS is seeking a meticulous Accounts Payable Invoice Processor to join our finance team in Pune. The role focuses on processing invoices accurately, ensuring approvals, data entry into Oracle, and maintaining strong vendor relationships.

The ideal candidate has a B.Com/BBA/MBA in Finance, freshers are welcome, with strong attention to detail, organizational skills, and proficiency in SAP/Oracle and Excel. Join a global logistics leader committed to excellence.

Qualifications

• Attention to detail in invoice processing and data entry.
• Ability to organize and manage multiple tasks to meet deadlines.
• Strong communication for vendor/internal interactions.
• Proficiency in SAP/Oracle and Excel for accounting tasks.

Responsibilities

• Invoice Processing: Accurately process a high volume of invoices with required approvals.
• Data Entry: Enter invoice details into Oracle, ensuring accuracy.
• Vendor Management: Communicate with vendors to resolve discrepancies and inquiries.
• Reconciliation: Perform regular AP reconciliations and resolve issues.
• Compliance: Ensure invoices comply with policies and regulatory requirements.
• Reporting: Generate AP reports to support financial planning.
• Support: Assist with month-end close activities.

Skills

Attention to Detail

Organizational Skills

Communication

Technical Proficiency

Problem-Solving

Team Player

Education

B.Com, BBA or MBA in Finance Freshers

Tools

SAP

Oracle

Job description

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

We are seeking a meticulous and detail-oriented Accounts Payable Invoice Processor to join our finance team. The ideal candidate will be responsible for managing and processing invoices, ensuring accuracy and compliance with company policies, and maintaining strong vendor relationships. This role is crucial for maintaining the financial health and operational efficiency of our organization.

Job Duties

• Invoice Processing: Accurately process a high volume of invoices, ensuring all necessary approvals and documentation are obtained.
• Data Entry: Enter invoice details into the accounting system (Oracle), ensuring accuracy and completeness.
• Vendor Management: Communicate with vendors/customers to resolve invoice discrepancies, payment issues, and respond to inquiries.
• Reconciliation: Perform regular reconciliations of accounts payable transactions and resolve any discrepancies.
• Compliance: Ensure all invoices comply with company policies and procedures, as well as relevant regulatory requirements.
• Reporting: Generate and analyze accounts payable reports to assist in financial planning and decision-making.
• Support: Assist with month-end closing activities and provide support to the finance team as needed.

Key Skills Requirements

• Attention to Detail: Exceptional accuracy and attention to detail in processing invoices and data entry.
• Organizational Skills: Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Communication: Excellent verbal and written communication skills for effective interaction with vendors and internal teams.
• Technical Proficiency: Proficiency in accounting software (e.g., SAP, Oracle) and Microsoft Office Suite, particularly Excel.
• Problem-Solving: Strong problem-solving skills to identify and resolve discrepancies and issues.
• Team Player: Ability to work collaboratively within a team environment.
• Qualification: B.Com, BBA or MBA in Finance Freshers. Previous experience in accounts payable or a similar finance role is also preferred.

Employee Type

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.