Senior Facility Executive - Technical

JLL; Mumbai; On-site; INR 1,000,000 - 1,500,000; Full time

Job summary

JLL Worli, Mumbai invites applications for the role of Senior Facility Executive - Technical. The position oversees technical facilities management, preventive maintenance, and audits to ensure compliance and high service levels at the client site.

The ideal candidate has 4-5 years of experience in facility management with strong knowledge of MEP systems, safety procedures, and energy conservation practices, capable of coordinating contractors and reporting to Facility Manager and Technical

Qualifications

• Graduation mandatory or a degree/diploma in a relevant field.
• 4–5 years of experience in facility management and technical audits.
• Experience with compliance, fire safety, electrical, HVAC, and fire protection systems.
• Strong ability to conduct comprehensive facility audits.

Responsibilities

• Manage mechanical/electrical/plumbing installations maintenance within the facility.
• Prepare spares lists and plan inventory for in-house maintenance.
• Implement preventive maintenance to reduce unexpected failures.
• Review maintenance practices of M&E contractors for quality.
• Maintain logbooks, checklists and PPM schedules for MEP installations.
• Handle downtime and incident reporting; coordinate ad-hoc M&E setups.
• Ensure contractors follow house rules and minimize client disruption.
• Assist AME and step in as AME when required; manage shifts independently.
• Daily reporting on MEP to AME; generate service maintenance reports.
• Manage inventory of spares, consumables; process AMC invoices and payments.
• Update all operational/maintenance manuals and as-built drawings.
• Coordinate business continuity plans and health & safety procedures.
• Manage first aid, AEDs, fire marshal kits; assist with incident reporting.

Skills

Compliance Audits

Fire Safety Audits

Electrical Audits

HVAC systems

Fire Protection systems

Education

Graduation

Job description

Job Location: Worli, Mumbai

Designation: Senior Facility Executive - Technical

Educational Qualification: Graduation Mandatory/degree or diploma

Experience Required: 4-5 years

Shift Timings: Rotational shifts

Work Schedule: 6 Days/week

Notice Period: 1 month

Required Skills: Facility Technical Executive with expertise in Compliance Audits, Fire Safety Audits, Electrical Audits, HVAC systems, and Fire Protection systems, a well-rounded candidate capable of conducting comprehensive facility audits.

REPORTING TO: Facility Manager & Technical Manager

POSITION GOALS

The Shift Engineer will be responsible for managing technical aspects of the facility/property management service delivery system at the client office. In this capacity, the Shift Engineer is accountable for:

• To achieve excellence in preventive maintenance programs with highest standards and ensure energy conservation practices;
• Assist AME in managing M&E scope of the operations to ensure the quality and deliverables within the stipulated time;
• Assist AME in providing comprehensive facility, contract and procurement management for technical services to the client.
• Assist AME for achieving financial and other targets established by the Facilities Manager;
• Assist AME to Achieve Key Performance Indicators and Service Level Agreements targets.
• To ensure engineering guidelines are implemented and followed religiously

Duties & Responsibilities

Operations

• Support AME for managing the Mechanical, Electrical, Civil and Plumbing installations maintenance within the facility;
• Responsible for preparation of critical spares list for all installations as per manufacturer's recommendations and plan for the inventory where the maintenance is carried out with in-house teams;
• Implement and oversee the preventive maintenance program to reduce the risk of sudden failures of critical equipment;
• Assist AME to review the maintenance/service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations;
• Maintain the logbooks, checklists and PPM schedules for all MEP installations;
• Manage Downtime/ Breakdowns and prepare incident report within close of business day.
• Arrange for ad-hoc M&E set ups as per the client requirement from time to time;
• Ensure the contractors follow the house rules at all times and the projects are handled with minimum inconvenience to the Client;
• Assume AME responsibilities if need arises;
• Responsible to handle the shifts independently on all Engineering related matters;
• Responsible for daily reporting on MEP to AME.
• Generate Service maintenance reports on office equipments;
• Generate Inventory and Purchasing of spares and consumables;
• Assist AME in processing and tracking of all AMC and adhoc invoices and payments.
• Upload all the relevant reports on share drive and common access drive.
• Assist AME to Maintain and updates all Operational and Maintenance Manuals.
• Assist AME to Maintain and updates all as built drawings;
• Co-ordinate Business Continuity Plans.
• Assist AME to prepare waste disposal and recycling report.
• Carry out painting, polishing and minor repair works like wall touch up, carpet replacement etc.;
• Assist and co-ordinate health and safety procedure.
• Management and replenishment of first Aid boxes.
• Management and maintenance of all AED installed in the premises.
• Assist AME in general facilities requests like hanging pictures or painting in the premises.
• Assist and co-ordinate fire safety procedures including evacuation.
• Management and replenishment of fire Marshal kit.
• Updating of all emergency contact details including list of critical vendors, first Aiders, AEDs and fire marshal on monthly basis.