Senior Executive – HR Compliance

Housr; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

Housr is seeking a detail-oriented Senior Executive – HR Compliance to manage statutory compliance, PF/ESIC, payroll deductions and vendor coordination from our Gurugram offices. You will ensure timely filings, accurate records and robust compliance processes across locations.

You will coordinate with external consultants, handle audits, and support HR, Finance and Payroll teams with monthly compliance reporting and dashboards. A background in labour laws and statutory filings is essential.

Qualifications

• Bachelor's degree in HR, Commerce, Business Administration or a related field.
• 2–4 years of hands-on experience in HR statutory compliance.
• Strong working knowledge of PF, ESIC, labour laws and statutory filings.
• Experience in managing compliance vendors and external consultants.
• Working knowledge of EPFO and ESIC portals.
• Strong understanding of payroll compliance and statutory deductions.
• Excellent coordination, documentation and analytical skills.
• Proficiency in MS Excel and HRMS/payroll systems.

Responsibilities

• Ensure timely compliance with applicable labour laws and statutory regulations.
• Manage end-to-end PF and ESIC compliance, including employee registration, monthly contributions, challan generation and filing of returns.
• Handle statutory compliances related to PT, LWF, and other applicable regulations.
• Maintain statutory registers, records, employee documentation and compliance trackers.
• Ensure compliance with EPF Act, ESI Act, Minimum Wages Act, Payment of Wages Act and other labour legislations.
• Monitor changes in labour laws and ensure timely implementation of regulatory updates.

Skills

PF & ESIC compliance

Labour laws knowledge

Vendor coordination

Payroll compliance

EPFO/ESIC portals

Excel & HRMS

Education

Bachelor's degree in HR/Commerce/Business

Tools

MS Excel

HRMS/payroll systems

EPFO portal

Job description

We are looking for a detail-oriented and experienced Senior Executive – HR Compliance to manage statutory compliances, employee benefits, payroll-related compliance and vendor coordination. The ideal candidate should have strong hands-on experience in Provident Fund (PF), Employee State Insurance (ESIC), labour laws, statutory filings and managing external compliance vendors.

Key Responsibilities

1. Statutory Compliance & Labour Laws

• Ensure timely compliance with applicable labour laws and statutory regulations.
• Manage end-to-end PF and ESIC compliance, including employee registration, monthly contributions, challan generation and filing of returns.
• Handle statutory compliances related to Professional Tax (PT), Labour Welfare Fund (LWF), and other applicable regulations.
• Maintain statutory registers, records, employee documentation and compliance trackers.
• Ensure compliance with applicable provisions of the EPF Act, ESI Act, Minimum Wages Act, Payment of Wages Act and other relevant labour legislations.
• Monitor changes in labour laws and ensure timely implementation of regulatory updates.

2. PF & ESIC Management

• Manage PF and ESIC registrations, employee onboarding and exit-related formalities.
• Handle PF transfers, withdrawals, UAN-related issues, KYC updates and employee queries.
• Coordinate with EPFO and ESIC authorities for resolving discrepancies and compliance-related matters.
• Ensure accurate monthly PF and ESIC calculations and timely deposits.
• Manage and coordinate with external payroll, statutory compliance and labour law consultants.
• Track vendor deliverables, statutory filing deadlines, invoices and service-level commitments.
• Verify compliance reports and documentation submitted by vendors.
• Ensure vendors adhere to contractual obligations and statutory requirements.
• Coordinate with vendors for audits, inspections and regulatory submissions

4. ECIS & Employee Benefits Management

• Manage ECIS-related documentation, employee enrolments and coordination with relevant service providers.
• Coordinate employee benefits and statutory insurance-related requirements.
• Maintain accurate employee records and ensure timely updates.
• Address employee queries related to statutory benefits and insurance coverage.

5. Audits & Documentation

• Coordinate internal and external statutory audits.
• Maintain compliance documentation, challans, returns, registers and supporting records.
• Ensure audit readiness across all operational locations.
• Identify compliance gaps and implement corrective measures.

6. HR Operations & Coordination

• Work closely with HR, Finance and Payroll teams to ensure accurate employee data and statutory deductions.
• Support employee onboarding and exit processes from a compliance perspective.
• Prepare monthly compliance reports and management dashboards.
• Ensure timely closure of compliance-related queries and escalations.

Required Skills & Qualifications

• Bachelor's degree in Human Resources, Commerce, Business Administration or a related field.
• 2–4 years of hands-on experience in HR statutory compliance.
• Strong working knowledge of PF, ESIC, labour laws and statutory filings.
• Experience in managing compliance vendors and external consultants.
• Working knowledge of EPFO and ESIC portals.
• Strong understanding of payroll compliance and statutory deductions.
• Excellent coordination, documentation and analytical skills.
• Proficiency in MS Excel and HRMS/payroll systems.

Preferred Candidate Profile

• Should have independently handled PF and ESIC compliance.
• Experience managing statutory compliance across multiple locations.
• Should be comfortable coordinating with government authorities, auditors and third-party vendors.
• Must have strong attention to detail and the ability to manage multiple compliance deadlines simultaneously.