HR Executive

Badri Rai & Company; Duliajan; On-site; INR 400,000 - 640,000; Full time

Job summary

Badri Rai & Company in India is seeking aCompliance Executive - Payroll to oversee statutory payroll compliance and accurate salary processing. The role requires handling PF, ESIC, PT, TDS, and wage-related laws, verifying deductions, and coordinating with the payroll team to ensure timely processing and filings.

The candidate should have strong knowledge of EPF/ESIC regulations, labour laws, and proficiency in Excel and HRMS/payroll software to maintain compliance records and support audits.

Qualifications

• Strong knowledge of statutory payroll compliance including EPF/ESIC and tax rules.
• Experience with payroll tax deductions and multi-state compliance.
• Proficiency in payroll MIS and audit-related documentation.

Responsibilities

• Ensure timely compliance with EPF, ESIC and Professional Tax requirements.
• Verify monthly payroll deductions and statutory calculations (PF, ESIC, PT, TDS).
• Prepare and file monthly returns and reconcile statutory payments.
• Coordinate PF transfers, ESIC adaptations, gratuity and leave encashment processes.
• Maintain statutory registers and assist in labour-law audits.
• Conduct monthly payroll data audits and prepare MIS for management.
• Monitor multi-state statutory changes and coordinate with site HR/payroll teams.

Skills

EPF & ESIC regulations

Professional Tax knowledge

TDS on salary

Minimum Wages & labour laws

Payroll reconciliation & MIS

EPFO, ESIC & Income Tax portals

Audit documentation & compliance

Advanced payroll compliance

Tools

HRMS/payroll software

Excel

Job description

Role & responsibilities

Key responsibilities of a Compliance Executive in Payroll

1. Statutory Compliance Management

• Ensure timely compliance with EPF, ESIC and Professional Tax requirements.
• Prepare, verify and submit monthly PF ECR and ESIC contribution returns.
• Ensure timely generation and payment of statutory challans.
• Handle state-wise Professional Tax registration, deductions, returns and payments.
• Monitor changes in applicable labour laws and statutory provisions.
• Ensure compliance with applicable Minimum Wages, Payment of Wages, Bonus, Gratuity and other employment-related legislation.

2. Payroll Compliance & Verification

• Verify monthly payroll deductions against applicable statutory rules.
• Ensure correct calculation of PF, ESIC, Professional Tax and TDS.
• Verify employee eligibility and applicability of statutory deductions.
• Check PF wages, ESIC wages and contribution calculations.
• Ensure correct treatment of new joiners, resigned employees and employees crossing statutory wage thresholds.
• Coordinate with the payroll team to resolve discrepancies before salary processing.

3. Monthly Returns & Statutory Payments

• Prepare and maintain monthly statutory compliance calendars.
• Ensure timely filing of PF, ESIC and Professional Tax returns.
• Verify challans and payment acknowledgements.
• Reconcile payroll deductions with statutory portal payments.
• Maintain records of statutory payments and filing acknowledgements.

4. Employee Statutory Benefits

• Handle employee PF UAN and KYC-related issues.
• Coordinate PF transfer, withdrawal and settlement requests.
• Assist employees with ESIC registration and benefit-related queries.
• Coordinate gratuity, bonus and leave encashment compliance.
• Ensure proper documentation for full and final settlements.

5. Labour Law & Establishment Compliance

• Maintain applicable statutory registers and records.
• Coordinate registrations, renewals and amendments under applicable labour laws.
• Support compliance requirements under the Contract Labour Act, Shops and Establishments Act and other applicable legislation.
• Coordinate with labour authorities and inspectors during inspections.
• Ensure proper documentation for labour-law audits.

6. Audit & Reconciliation

• Conduct monthly statutory audits of payroll data.
• Reconcile payroll reports with PF, ESIC and Professional Tax returns.
• Identify discrepancies in employee master data and statutory deductions.
• Prepare compliance MIS for management.
• Maintain records for internal, external and statutory audits.

7. Multi-State Compliance Management

• Monitor state-wise statutory requirements for different project locations.
• Track changes in minimum wages, Professional Tax rates and applicable labour regulations.
• Coordinate with site HR and payroll teams for employee data and attendance records.
• Ensure compliance documentation is maintained separately for each establishment or applicable location.

Monthly compliance activity calendar

Activity Frequency

PF ECR preparation and filing Monthly

ESIC contribution filing Monthly

Professional Tax deduction and payment Monthly / State-specific

TDS salary reconciliation and deposit Monthly

Payroll statutory verification Monthly

Minimum wage verification Whenever revised

Bonus and gratuity compliance As applicable

Statutory register maintenance Ongoing

Labour-law audit and reconciliation Periodic

Important skills required

1. 1. Strong knowledge of EPF and ESIC regulations.
2. 2. Professional Tax knowledge across multiple states.
3. 3. Knowledge of TDS on salary and payroll taxation.
4. 4. Understanding of Minimum Wages and labour laws.
5. 5. Expertise in payroll reconciliation and statutory MIS.
6. 6. Knowledge of EPFO, ESIC and Income Tax portals.
7. 7. Advanced Excel skills and HRMS/payroll software knowledge.
8. 8. Audit documentation and compliance reporting.

Suggested KRAs and KPIs

KRA Performance indicator

Statutory filing 100% filing within applicable due dates

Statutory payments Timely challan generation and payment

Payroll accuracy Zero avoidable statutory deduction errors

Compliance audit Timely closure of audit observations

Employee support Timely resolution of PF/ESIC queries

Documentation Updated statutory registers and records

Multi-state compliance Timely tracking of state-wise changes

Difference between Payroll Executive and Payroll Compliance Executive

Payroll Executive Compliance Executive

Salary calculation Statutory compliance verification

Attendance and LOP PF/ESIC/PT compliance

Salary processing Statutory returns and challans

Full & final settlement Statutory settlement verification

Payroll MIS Compliance MIS

Employee salary queries Statutory employee queries

Preferred candidate profile