Compliance Manager | Facilities Management | Bangalore

Colliers; Bengaluru; On-site; INR 1,600,000 - 2,200,000; Full time

Job summary

Colliers in Bengaluru is seeking a seasoned Compliance professional to drive statutory and labour law compliance across multi-site operations. You will oversee payroll deductions, audits, documentation, and risk management while coordinating with HR, finance, operations, and vendors.

The ideal candidate brings 8–12 years of statutory compliance experience in facilities management or multi-site setups, strong knowledge of Indian labour laws, and proficiency in Excel and compliance systems.

Qualifications

• Bachelor's degree in Law, Commerce, Business Administration, Human Resources, or a related field.
• Certification or qualification in labour law and statutory compliance is advantageous.
• Strong knowledge of Indian labour laws and statutory compliance requirements.
• 8–12 years of relevant experience in statutory compliance, preferably in facility management, integrated facilities management, or multi-site operations.
• Solid understanding of PF, ESIC, minimum wages, Professional Tax, bonus, gratuity, contract labour compliance, and payroll statutory requirements.
• Experience handling compliance for multiple locations and large workforces.
• Strong audit management, documentation, analytical, and reporting skills.
• Proficiency in MS Excel and compliance management systems.
• Excellent communication, coordination, and stakeholder management skills.

Responsibilities

• Ensure compliance with applicable labour laws, statutory regulations, and government requirements.
• Monitor compliance requirements related to PF, ESIC, Professional Tax, Labour Welfare Fund, minimum wages, bonus, gratuity, and other statutory obligations.
• Track changes in labour laws and communicate updates to management and teams.
• Ensure timely filing of statutory returns, remittances, and mandatory submissions.
• Monitor statutory compliance across multiple client locations and sites; ensure contractors comply with requirements.
• Verify statutory registrations, licences, and documents for client sites; maintain compliance trackers.
• Coordinate internal, external, client, and statutory audits; maintain registers and records.
• Review payroll-related statutory deductions and contributions; ensure accurate payments.
• Coordinate with payroll and finance to resolve discrepancies.
• Review contractor compliance documents and monitor contract labour compliance.
• Identify compliance risks and provide corrective measures; maintain a compliance calendar.
• Escalate critical gaps to senior management; prepare monthly dashboards and status reports.
• Collaborate with HR, payroll, finance, procurement, and operations; liaise with labour authorities and auditors.

Skills

Regulatory knowledge

Audit management

Stakeholder management

MS Excel

Education

Bachelor's degree in Law

Bachelor's degree in Commerce

Bachelor's degree in Business Administration

Bachelor's degree in Human Resources

Tools

Compliance management systems

Job description

Role & responsibilities

1. Statutory and Labour Law Compliance

• Ensure compliance with applicable labour laws, statutory regulations, and government requirements.
• Monitor compliance requirements relating to PF, ESIC, Professional Tax, Labour Welfare Fund, minimum wages, bonus, gratuity, and other applicable statutory obligations.
• Track changes in labour laws and communicate relevant updates to management and concerned teams.
• Ensure timely filing of statutory returns, remittances, and other mandatory submissions.

2. Multi-Site Compliance Management

• Monitor statutory compliance across multiple client locations and operational sites.
• Ensure vendors and contractors comply with applicable statutory requirements.
• Verify statutory registrations, licences, and other mandatory documents for client sites.
• Maintain compliance trackers and ensure timely closure of pending observations.

3. Audit and Documentation

• Coordinate internal, external, client, and statutory audits.
• Maintain statutory registers, records, returns, challans, wage registers, and other compliance documents.
• Conduct periodic compliance audits and identify gaps or non-compliance issues.
• Prepare audit reports and ensure corrective and preventive actions are implemented within agreed timelines.

4. Payroll and Wage Compliance

• Review payroll-related statutory deductions and contributions, including PF, ESIC, and Professional Tax, as applicable.
• Verify minimum wage compliance, overtime payments, leave records, and wage disbursement documentation.
• Coordinate with payroll and finance teams to resolve discrepancies and ensure accurate statutory payments.

5. Contractor and Vendor Compliance

• Review contractor compliance documents, including licences, registrations, wage records, attendance, and statutory payment proofs.
• Monitor compliance with applicable contract labour and other relevant employment regulations.
• Follow up with vendors for missing documents and ensure timely submission of compliance records.

6. Risk Management and Reporting

• Identify compliance risks and recommend corrective measures.
• Maintain a compliance calendar and ensure deadlines are met.
• Escalate critical compliance gaps to senior management.
• Prepare monthly compliance dashboards, audit status reports, and management updates.

7. Stakeholder Coordination

• Work closely with HR, payroll, finance, procurement, operations, and client teams.
• Coordinate with labour authorities, auditors, and external consultants, wherever required.
• Provide guidance to site teams on statutory compliance requirements and documentation.

Preferred candidate profile

• Bachelor's degree in Law, Commerce, Business Administration, Human Resources, or a related field.
• Relevant certification or qualification in labour law and statutory compliance will be an advantage.
• Strong knowledge of applicable Indian labour laws and statutory compliance requirements.
• 8-12 years of relevant experience in statutory compliance, preferably in facility management, integrated facilities management, or multi-site operations.
• Good understanding of PF, ESIC, minimum wages, Professional Tax, bonus, gratuity, contract labour compliance, and payroll statutory requirements.
• Experience in handling compliance for multiple locations and large workforces.
• Strong audit management, documentation, analytical, and reporting skills.
• Proficiency in MS Excel and compliance management systems.
• Strong communication, coordination, and stakeholder management skills.