Senior Executive- Corporate Secretarial

Godrej Properties; Mumbai; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Godrej Properties in Mumbai seeks an experienced Company Secretary/secretarial leader to oversee end-to-end board governance, regulatory compliance and secretarial operations for the listed entity and group companies.

You will coordinate board meetings, ensure compliance with the Companies Act and SEBI regulations, manage annual reporting, and engage with regulators and stakeholders with a focus on governance excellence.

Qualifications

• Strong understanding of the Companies Act 2013, SEBI Listing Regulations, SEBI PIT Regulations and corporate governance framework.
• Excellent drafting, analytical and interpretation skills.
• Strong verbal and written communication skills.
• Ability to work with agility in a dynamic environment and manage multiple priorities.
• Confidence to interact with senior management and cross-functional stakeholders with professionalism.

Responsibilities

• Independently manage end-to-end Board, Committee and Shareholder Meeting processes (AGMs, EGMs, Postal Ballots).
• Prepare and finalise Board/Shareholder notices, agendas, presentations, minutes and action trackers.
• Drive compliance with the Companies Act and SEBI regulations; implement governance best practices.
• Oversee secretarial compliances for listed entities, subsidiaries and group entities; manage dividends, IEPF and shareholder matters.
• Coordinate annual reports preparation from secretarial/governance perspective; liaise with registrars and exchanges.
• Manage debt issuances, fund-raising transactions, QCs and due diligence exercises; support strategic actions.

Skills

Board governance

SEBI regulations

Corporate law

Stakeholder management

Drafting & communication

MS Office

Secretarial platforms

Tools

Secretarial software

Job description

Role & responsibilities

1. Board & Corporate Governance

• Independently manage end-to-end Board, Committee and Shareholder Meeting processes, including Annual General Meetings, Extraordinary General Meetings and Postal Ballots.
• Prepare and finalise Board and Shareholder Notices, Agendas, Presentations, Minutes, Circular Resolutions and Action Trackers.
• Drive compliance with the Companies Act, 2013, SEBI Listing Regulations and other applicable corporate laws.
• Drive the implementation of corporate governance initiatives and adoption of governance best practices.

2. Regulatory Compliance

• Ensure timely statutory filings and disclosures with the Ministry of Corporate Affairs (MCA), Registrar of Companies (ROC), Stock Exchanges, SEBI and other regulatory authorities, including XBRL filings.
• Monitor and ensure compliance with applicable SEBI Regulations, including:
• SEBI (Listing Obligations and Disclosure Requirements) Regulations;
• Track regulatory developments, analyse their business impact and drive implementation of necessary compliance measures, including updates to corporate governance policies, Board Committee Charters and Terms of Reference.

3. Secretarial Operations

• Independently manage secretarial compliances for the listed entity, subsidiaries and other group entities and LLPs.
• Manage corporate actions including dividend, Investor Education and Protection Fund (IEPF) matters, Postal Ballots and other shareholder-related compliances.
• Coordinate and drive the preparation of the Annual Report from a secretarial and governance perspective.
• Liaise with Registrars & Transfer Agents, Stock Exchanges, Depositories, legal advisors and regulatory authorities.
• Monitor investor grievances, including matters relating to the SCORES platform, and ensure timely resolution.

4. Strategic & Transaction Support

• Independently manage debt issuances, fund-raising transactions and related regulatory compliances.
• Support incorporation, restructuring and other corporate actions, as applicable.
• Participate in and manage secretarial due diligence exercises, Secretarial Audits,

5. Statutory Audits and governance reviews.

• Analyse changes in applicable laws, prepare internal regulatory updates and recommend implementation measures for the Secretarial function.

6. Stakeholder Management

• Build and maintain effective working relationships with internal and external stakeholders, including regulatory authorities.
• Partner with cross functional teams to ensure seamless execution of governance and compliance initiatives.
• Ensure timely delivery of assignments while maintaining the highest standards of professionalism, confidentiality and governance.

Preferred candidate profile

• Strong understanding of the Companies Act, SEBI Listing Regulations, SEBI PIT Regulations, SEBI SAST and corporate governance framework.
• Excellent drafting, analytical and interpretation skills.
• Strong verbal and written communication skills.
• Ability to work with agility in a dynamic environment and manage multiple priorities while consistently delivering high-quality outcomes.
• Confidence to interact with senior management / HOD and cross-functional stakeholders with professionalism and maturity.
• Good judgement, discretion and a collaborative approach while handling sensitive and confidential matters.
• High level of ownership, accountability and attention to detail, with the ability to independently lead assignments and deliver high-quality outcomes.
• Proficiency in MS Office (Word, Excel and PowerPoint) and familiarity with secretarial and compliance platforms.