Secretarial Lead

Pakka Limited; Faizabad; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Pakka Limited in India seeks a diligent Secretarial Lead to oversee governance, statutory compliance, and regulatory affairs across the group. You will coordinate ROC filings, board meetings, and disclosure practices to uphold legal standing and strengthen governance frameworks.

You will implement policy standards, monitor compliance, and drive a culture of integrity with robust documentation and stakeholder liaison, ensuring timely actions and accurate reporting.

Qualifications

• CS certification from ICSI is essential.
• Additional legal or compliance certifications are preferred.
• Experience in corporate governance, compliance management, or similar roles.

Responsibilities

• Ensure compliance with Companies Act, SEBI regulations, LODR, and other laws.
• Track statutory compliance using compliance software and ensure timely closure of issues.
• Manage ROC filings and e-forms; ensure accuracy and timely submissions.
• Plan, convene, and conduct Board/Committee/Annual General Meetings; prepare notices/minutes.
• Maintain statutory registers and governance documents; update per regulations.
• Liaise with regulatory bodies (ROC/SEBI/exchanges); facilitate inspections and disclosures.
• Drive policy framework and governance culture across the organization.
• Prepare annual reports and disclosures; benchmark against peers.

Skills

Statutory compliance

Governance

Documentation

Problem solving

Integrity & confidentiality

Education

CS (ICSI)

Tools

Compliance software

Job description

Pakka Limited is seeking a highly diligent and detail-oriented Secretarial Lead to ensure robust governance, statutory compliance, and seamless coordination across all corporate and regulatory functions. This role is crucial in upholding the company’s legal standing while continuously improving internal processes and governance practices.

Key Responsibilities:

1. Statutory & Regulatory Compliances

Ensure compliance with the Companies Act, SEBI regulations, LODR, and other applicable laws.

Track and monitor statutory compliances using compliance management software.

Proactively identify compliance risks and ensure timely closure.

2. Stock Exchange & Investor Relations

Manage filings and disclosures with Stock Exchanges.

Ensure compliance with SEBI (LODR) requirements.

Support investor communication and maintain healthy investor relationships.

3. Board, Committee & Shareholder Meetings

Plan, convene, and conduct Board Meetings, Committee Meetings, and Annual General Meetings in compliance with statutory provisions and Secretarial Standards.

Prepare agendas, notices, minutes, and action-taken reports.

Ensure effective communication and closure of Board decisions.

4. Documentation & Records Management

Maintain statutory registers, records, and event-based compliance documentation.

Create and manage a structured database of filings and documents in standard formats.

Periodically review and update documents as per changing regulations.

5. Registrar of Companies (ROC) Filings

Handle ROC filings and e-forms under the Companies Act and Securities Laws.

Ensure accuracy, timeliness, and proper tracking of all e-form submissions.

6. Policy Framework & Governance

Identify policy requirements as per Companies Act and SEBI regulations.

Draft, update, and implement statutory and governance policies.

Ensure effective adoption and implementation of policies across the organization.

7. Process Improvement & Compliance Culture

Identify opportunities to improve compliance and governance processes.

Work closely with internal teams to define and implement action points.

Track progress and ensure timely execution of improvement initiatives.

8. Annual Report & Disclosures

Coordinate preparation and dispatch of Annual Reports.

Ensure Annual Reports meet statutory and regulatory requirements.

Benchmark disclosures by reviewing annual reports of peer organizations.

9. Liaison with Regulatory Authorities

Act as a key liaison with regulatory bodies such as ROC, SEBI, Stock Exchanges, and other authorities.

Facilitate inspections, filings, and correspondence with regulators.

Drive internal awareness on compliance requirements, insider trading norms, and governance expectations.

Key Skills & Attributes

Strong understanding of statutory rules and laws.

Deep knowledge of Companies Act, SEBI regulations, and corporate governance best practices.

Excellent documentation, planning, and coordination skills.

Problem-solving mindset with focus on productivity and process efficiency.

High integrity, confidentiality, and professionalism.

Requirements

Qualifications

CS certification from ICSI (essential).

Additional legal or compliance certifications (preferred).

Prior experience in corporate governance, compliance management, or similar roles.