Assistant Manager - Secretarial

Nippon India Mutual Fund; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Nippon India Mutual Fund is seeking an Asst. Manager - Secretarial at our Mumbai corporate office. The role supports the Company Secretary in ensuring compliance with the Companies Act 2013, SEBI LODR, PIT, FEMA, and related rules.

Candidates should have CS with 3–4 years PQE in a listed entity and be proactive, diligent, and a team player in a fast-paced corporate environment.

Qualifications

• CS with 3–4 years PQE in a listed entity (private or quoted).
• Strong knowledge of corporate laws including Companies Act, SEBI LODR, PIT, FEMA.

Responsibilities

• Drafting of agenda papers, circular resolutions and minutes.
• Filing disclosures with stock exchanges.
• Filing corporate action and listing forms for ESOPs.
• Ensuring compliance under IEPF for dividends and shares.
• Handling pre and post AGM/Postal Ballot compliances.
• Ensuring compliance under SEBI PIT regulations and the policy on personal security trading.
• Managing and coordinating audits of the company.
• Preparing SOPs/checklists on SEBI notifications and Companies Act 2013.
• Filing various forms with MCA, RBI and other authorities.
• Handling any other routine secretarial matters.

Skills

Proactive

Hard-working

Team Player

Education

CS (Company Secretary)

Job description

Position title: Asst. Manager - Secretarial

Locations: Mumbai – Corporate Office

Grade: IL5

Reports to: Company Secretary

Purpose of the Job

To assist in the compliance of Companies Act, 2013, Secretarial Standards, SEBI (Listing Obligations and Disclosure Requirements) 2015, SEBI (Prohibition of Insider Trading) Regulations, 2015, SEBI (Share Based Employee Benefits and Sweat Equity) Regulations, 2021 & SEBI (Substantial Acquisition of Shares and Takeovers) Regulations, 2011 and other relevant corporate laws such as FEMA etc.

Key Responsibilities

• Drafting of Agenda papers, Circular resolutions & Minutes;
• Filing of disclosures with Stock Exchange;
• Filing of Corporate Action and Listing Forms for crediting and Listing of ESOP shares with the Stock Exchange(s);
• Ensuring compliances under IEPF for transfer of dividend and shares;
• Handling pre and post AGM / Postal Ballot compliances;
• Ensuring compliances under SEBI (PIT) Regulations and Company’s policy on personal securities trading;
• Managing and handling various audits of the Company;
• Preparing SOPs/Checklist on various notification, circulars issued by the SEBI or under the Companies Act, 2013;
• Filing of various forms with MCA, RBI and other relevant governmental authorities; and
• Any other routine matter related to Secretarial function.

Behavioral Competency

• Proactive, Hard-working & Team Player
• Thorough knowledge of Companies Act, SEBI (LODR) 2015, ESOP Regulation, PIT, FEMA, & other relevant corporate laws
• Update on various statutory developments, etc
• Good Drafting and interpretational skills

Formal Qualifications / Prior Work Exp

• CS
• At least 3-4 years of PQE in a Listed Entity