Secretarial Manager

Club Mahindra; Mumbai; On-site; INR 1,800,000 - 2,400,000; Full time

Job summary

Club Mahindra is seeking a seasoned Company Secretary to lead governance, compliance, and statutory processes. The role coordinates board and committee activities, ensures regulatory adherence, and manages corporate records with high ethical standards.

The ideal candidate has ICSI membership and 10+ years in governance roles, ideally in listed or multinational settings. Location in India with on-site responsibilities and interaction with regulators.

Qualifications

• Member of the Institute of Company Secretaries of India (ICSI) or equivalent.
• 10+ years in a company secretarial or senior governance role, preferably in a listed or multinational company.

Responsibilities

• Corporate Governance & Compliance: ensure legal, regulatory, and statutory obligations are met.
• Board & Committee Support: organize meetings, prepare agendas, papers, and minutes.
• Statutory Compliance & Record Management: maintain registers, file statutory returns, monitor SEBI/Companies Act updates.
• Stakeholder & Shareholder Relations: manage communications, notices, and resolutions.
• Strategic Advisory & Policy Development: advise board on governance and policies; train board members.
• Compliances of Domestic and International Subsidiaries: ensure compliance in domestic and international entities.

Skills

Attention to Detail

Communication

Integrity & Ethics

Strategic Thinking

Governance & Compliance

Education

ICSI Membership

Job description

Job Purpose

Extensive experience in managing board affairs, ensuring regulatory compliance, and upholding the highest standards of corporate governance. This role is pivotal in facilitating effective communication between the board, management, and stakeholders, ensuring the organizations adherence to statutory obligations and best practices.

Roles and Responsibilities

1. Corporate Governance & Compliance

• Ensure the companys compliance with all legal, regulatory, and statutory obligations, including corporate law and industry-specific regulations.
• Support in ensuring compliance with internal policies and applicable laws.
• Monitor changes in relevant legislation and regulatory environments to ensure the companys compliance with new legal requirements.
• Collaborate with legal, risk management, and compliance teams to mitigate legal risks and ensure strong governance processes.
• Complete review of Compliance line items in MCompliance Tool and remapping of compliances

2. Board & Committee Support

• Organize and coordinate board meetings, committee meetings, and annual general meetings (AGMs).
• Prepare agendas, board papers, and meeting minutes, ensuring all necessary documentation is distributed in a timely manner.
• Ensure that board decisions are communicated and executed effectively across the organization.

3. Statutory Compliance & Record Management

• Maintain the companys statutory registers and records, including those related to directors, shareholders, and officers.
• Oversee the filing of all statutory returns, including annual reports, financial statements, and other regulatory documents with relevant authorities.
• Keeping track of updates in SEBI regulations and Companies Act with action points and implications on a regular basis.
• Ensure secure and organized maintenance of confidential and legally significant documents.
• Ensure compliance to the Companies Act and SEBI Regulations and ensure no penalties from MCA/SEBI.

4. Stakeholder & Shareholder Relations

• Manage shareholder communications, including notices of meetings, and resolutions.
• Handle shareholder inquiries and ensure transparency in shareholder dealings.

5. Strategic Advisory & Policy Development

• Provide strategic advice to the board on governance matters and corporate strategy.
• Develop and implement policies and procedures to enhance corporate governance practices.
• Conduct training for board members on governance issues and responsibilities.

6. Compliances of Domestic and International Subsidiaries companies

• Domestic - To ensure compliances of the Companies Act and no penalties from MCA
• International - To ensure compliances of the respective companys Companies Act/ local Regulations and no penalties from Regulatory authorities

Qualifications & Experience

• Professional Qualification: Member of the Institute of Company Secretaries of India (ICSI) or equivalent.
• Experience: Minimum of 10 years in a company secretarial or senior governance role, preferably within a listed company or multinational corporation.

Skills & Competencies required

• Legal & Regulatory Knowledge: In-depth understanding of corporate law, governance regulations, and compliance frameworks.
• Attention to Detail & Organizational Skills: Meticulous in maintaining records and managing documentation.
• Communication & Stakeholder Management: Excellent interpersonal skills to liaise effectively with board members, regulators, and stakeholders.
• Integrity & Ethical Conduct: Upholds the highest standards of confidentiality and ethical behavior.
• Strategic Thinking & Problem Solving: Ability to provide strategic insights and solutions to complex governance issues