Deputy Manager - Secretarial & Accounts

Topgear Consultants; Mumbai; On-site; INR 800,000 - 1,100,000; Full time

Job summary

Topgear Consultants seeks a Deputy Manager for Secretarial / Corporate Compliance, plus Finance & Accounts, based in Mumbai. The role combines board support, regulatory filings, and governance disclosures with hands-on accounting duties.

Qualified CS (ACS) or B.Com/M.Com with 2–3 years of post-qualification experience is preferred. You'll work under the CEO and liaise with auditors and regulators in a fast-paced environment.

Qualifications

• Qualified Company Secretary (ACS) or commerce degree with relevant experience.
• 2-3 years post-qualification experience in reputed corporate.
• In-depth knowledge of Companies Act 2013 (Section 135), SEBI, CSR and governance.

Responsibilities

• Draft agendas, notices and papers for Board/Committee meetings.
• Coordinate meeting logistics and minutes with compliance requirements.
• Prepare and file MCA/SEBI disclosures and annual reports.
• Ensure governance disclosures and website/stock exchange updates.
• Coordinate with auditors, legal advisors, and internal teams.
• Manage statutory registers and document retention; liaison with holding entities.
• Assist in day-to-day finance activities including payroll, GST, TDS, PF, and audits.

Skills

Regulatory compliance

Drafting & communication

Stakeholder management

Attention to detail

MS Office

MS Excel

Oracle EBS

Integrity

Education

Company Secretary (ACS)

B.Com / M.Com

Tools

Oracle EBS

Job description

Job Description: Secretarial / Finance & Accounts

Deputy Manager

Department: Secretarial / Corporate Compliance/Finance & Accounts – Location: Mumbai

Reporting To: CEO

Key Responsibilities

1. Board & Committee Support:
   • Draft agendas, compile and circulate Board and Committee meeting notices and papers in compliance with Companies Act, SEBI (LODR), and SECC Regulations.
   • Coordinate meeting logistics and ensure timely distribution of minutes.
   • Convening & coordinating, Board and Audit Committee meetings
   • Preparation of General Meeting Agenda and related documentation.
   • Writing minutes of Board meeting, General meetings, and Committee meetings. Preparation of resolutions, as may be required.
   • Track and follow up on action items arising from Board and Committee decisions.
2. Statutory & Regulatory Compliance:
   • Ensure compliance with applicable laws of Companies Act,2013 specially compliances applicable to Section 8 Companies, CSR laws & regulations, SEBI regulations and applicable provisions of Depositories Act, etc.
   • Ensure timely filings with MCA, SEBI and other authorities (e.g., e-forms, XBRL filings, disclosures, AOC 4 XBRL).
   • Monitor changes in laws and regulations and support implementation within the organization.
   • Preparing, certifying and filing of various forms with Ministry of Corporate Affairs (MCA) including DIR 3 KYC, MSME, BEN-2, DPT 3 s. Filing forms MGT-7, MGT-8, etc.
3. Governance & Disclosure Management:
   • Assist in preparation of Annual Reports, governance disclosures, and certification processes (e.g., Secretarial Audit).
   • Ensure accuracy and consistency in corporate disclosures on the website and stock exchanges.
   • Facilitate disclosure controls and periodic certifications from directors and KMPs.
4. Stakeholder Relations:
   • Coordinate with auditors, legal advisors, internal departments, and regulators.
   • Handle and ensure compliance with shareholder-related statutory matters (Eg: Share transfers).
5. Records & Documentation:
   • Maintain statutory registers and records (digital/physical) under Companies Act and other laws.
   • Manage the Document Retention Policy and oversee the digitization of corporate records.
6. Holding Co. Governance & Coordination with other entities:
   • Coordinate with Holding co / other Company secretarial department to ensure alignment with group-level governance policies.
   • Co-ordination/liaison with internal compliance/secretarial team for routine work
7. Finance & Accounts:
   • Assist in day-to-day accounting activities including accounts payable, vendor payments, payroll, TDS, GST, PF, PT and accounting of funds received ensuring accurate recording, timely payment to vendors and reconciliation of financial statements.
   • Perform bank reconciliations, vendor reconciliations, ledger scrutiny to ensure accuracy of financial records.
   • Coordinate with the NGOs for documents / compliances required to be adhered as per the terms and conditions of the MOUs signed with them.
   • Support during quarterly & annual Statutory,

Non-Confidential

Qualifications & Experience

Qualified Company Secretary (ACS)/B. Com/M.Com. - 2-3 years of post-qualification experience in reputed corporate. - In-depth knowledge of Section 135 of the Companies Act, accounting and compliances applicable to Section 8 Companies, SEBI Regulations, Secretarial Standards, and corporate governance frameworks.

Key Competencies

• Strong understanding of regulatory and compliance frameworks.
• Excellent drafting, communication, and stakeholder management skills.
• Non-Confidential
• High degree of integrity, discretion, and attention to detail.
• Ability to handle multiple priorities, deadlines, and confidential matters.
• Proficiency in MS Office/ PowerPoint/ MS Excel/Oracle EBS system.