Documentation & Operations Executive Customs Clearance

Yagna Corporation; Mumbai; On-site; INR 406,000 - 487,000; Full time

Job summary

Yagna Corporation in Mumbai is seeking a detail-oriented Documentation & Operations Executive to support CHA, import/export documentation, and shipment coordination in a fast-paced environment.

The role requires accuracy, strong organizational skills, and the ability to manage multiple stakeholders. Responsibilities include DOs, tracking, payments, and timely clearance and delivery.

Qualifications

• 13 years of experience in CHA, customs clearance, freight forwarding, logistics, or shipping operations.
• Strong knowledge of import/export documentation and customs procedures.
• Familiarity with DOs, Bill of Entry, and cargo handling processes.
• Proficient with Microsoft Excel, Word and email communication.
• Excellent attention to detail and documentation accuracy.
• Good communication and coordination skills with stakeholders.
• Ability to prioritize tasks and meet strict deadlines.
• Experience with customs or logistics software is a plus.

Responsibilities

• Prepare and verify customs clearance documentation for import and export shipments.
• Maintain and update document checklists to ensure complete submissions.
• Coordinate with shipping lines, airlines, freight forwarders, and ground handling teams.
• Obtain Delivery Orders (DOs) from shipping lines and authorities.
• Track import containers and air cargo in operational sheets timely.
• Ensure customs duty payments and other statutory payments are processed.
• Forward documents to ground handling and operations teams for clearance.
• Coordinate with internal teams to ensure smooth shipment movement.
• Prepare daily operational reports and End-of-Day status to management.
• Maintain records of shipments, documents, and activities.
• Follow up with customers, transporters, and internal departments for timely clearance and delivery.

Skills

Attention to detail

Communication

Coordination

Deadline-driven

Problem solving

Teamwork

Education

Graduate in any discipline

Tools

Microsoft Excel

Microsoft Word

Email communication

Job description

About the Role

We are looking for a detail-oriented and proactive Documentation & Operations Executive to support our customs clearance operations. The ideal candidate should have prior experience in import/export documentation, shipment coordination, and operational follow-ups. The role requires excellent organizational skills, accuracy, and the ability to work in a fast-paced environment.

Key Responsibilities

• Prepare and verify customs clearance documentation for import and export shipments.
• Maintain and update document checklists to ensure complete and accurate submissions.
• Coordinate with shipping lines, airlines, freight forwarders, and ground handling teams.
• Obtain Delivery Orders (DOs) from shipping lines and relevant authorities.
• Track and update the status of import containers and air cargo in operational sheets on a timely basis.
• Ensure customs duty payments and other statutory payments are processed and tracked without delays.
• Forward all required documents to the ground handling and operations teams for cargo clearance.
• Coordinate with internal teams to ensure smooth movement of shipments.
• Prepare daily operational reports and submit an End-of-Day (EOD) status report to management.
• Maintain accurate records of shipments, documents, and operational activities.
• Follow up with customers, transporters, shipping lines, and internal departments to ensure timely clearance and delivery.

Required Skills & Qualifications

• 13 years of experience in Customs House Agent (CHA), customs clearance, freight forwarding, logistics, or shipping operations.
• Good knowledge of import/export documentation and customs procedures.
• Familiarity with Delivery Orders (DO), Bill of Entry documentation, shipping line processes, and cargo handling procedures.
• Proficiency in Microsoft Excel, Word, and email communication.
• Strong attention to detail and documentation accuracy.
• Good communication and coordination skills.
• Ability to prioritize tasks and meet strict deadlines.
• Experience with customs or logistics software will be an added advantage.

Preferred Candidate

• Graduate in any discipline (Logistics, Commerce, or Supply Chain preferred).
• Self-motivated, responsible, and able to work independently.
• Comfortable coordinating with multiple stakeholders and handling operational follow-ups.

Compensation & Benefits

• Salary: 40,000 per month.
• Opportunity to work in a growing customs clearance and logistics organization.
• Exposure to end-to-end customs clearance and freight operations.
• Career growth based on performance.