Senior Executive Assistant

Boston Consulting Group (BCG); Gurgaon; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Boston Consulting Group (BCG) in India seeks an experienced Executive Secretary to support MDs and Partners, managing calendars, travel, and confidential information with discretion, enabling senior leaders to focus on client work.

The role requires 12-15 years in professional services, English fluency, and excellence in organization, communication, and teamwork; you will coordinate with other secretaries and back up staff as needed.

Qualifications

• Any graduation degree.
• 12-15 years of secretarial experience in professional services or multi-national companies.
• Excellent English language communication (oral and written).
• Strong organizational skills and attention to detail; able to manage multiple tasks.

Responsibilities

• Calendar, meeting, and travel management for the MDs and Partners.
• Support business development activities and client database management.
• Prepare timesheets and expense reports for assigned Principals and Partners.
• Back up other support staff and assist with related administrative tasks as needed.

Skills

English communication

Interpersonal skills

Organization

Team player

Reception operations

Attention to detail

Time management

Professionalism

Service orientation

Education

Graduation degree

Tools

MS Office suite

Job description

Job Description

Who We Are BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You’ll Do

This position serves as a key secretarial and administrative support to the MDs and Partners. Taking full responsibility for maintaining their demanding schedules and highly involved in all of their business activities and expected to act with initiative and pro-activeness and handles confidential information with utmost discretion. The goal is to leverage the Principals and Partner’s time and to enable him/her for client services. This position is also expected to work as a team with other secretaries within India and may also be assigned by his or her supervisor to back up other support staffs. Throughout their career, SEAs will continue to grow within the role, i.e., to learn new tasks, to improve on established ones, integrating "best practices" among their cohort and to adapt the work styles to best support the changing needs of the Principals and Partners they support. The duties described below make up a typical, but not necessarily complete list:

• Calendar, meeting, and travel management
  • Actively manages the calendars for the assigned MDs and Partners with an overall understanding of business priorities to offer alternatives, trade-offs, and consideration of the most efficient use of the MDs and Partner’s time and provides a timely reminder as necessary.
  • With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps from a scheduling standpoint.
  • Organizes travel arrangements; anticipates and co -ordinates point-to-point travel and logistics needs, including but not limited to directions, commuting time and ground transportation, passport and visa processing.
• Supports business development activities
  • Actively manages and administers client’s contact/database, ensuring the accuracy and timely input of new client contacts into the database.
  • Telephone answering and screening including cold calls for the Practice Area that the assigned MDs and Partners is responsible for.
• Supports case works
  • Prepares assigned MDs and Partners timesheet and expense report in accordance with company guidelines.
  • Keeps track of assigned Principals and Partners resumes with the updated profile and accurate translation. Send people the resume upon request after assigned Principals and Partners review.
• Other responsibilities and team contributions
  • Assists assigned MDs and Partners in other administrative tasks to leverage time, which may include top re pare reimbursement, medical insurance claims and keep tracking of travel days associated with tax filing in overseas, memoranda, slide decks, etc.

What You’ll Bring

• Any graduation degree.
• 12-15 years of secretarial experience gained in professional services or multi-national companies
• Should be proficient in handling operations of reception board
• Excellent oral and written English language communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong interpersonal skills and ability to work effectively with all levels of staff
• Excellent organizational skills, ability to set priorities, attention to details and is tenacious with follow-ups.
• Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics.
• Team player, highly motivated, energetic, resourceful, and friendly.
• Service-oriented, flexible and able to work under pressure.
• Demonstrates accountability and ownership
• Reliable, timely and flexible
• Anticipates the needs of others and demonstrates service orientation (proactive).
• Demonstrates a concise and effective style in oral and written communication
• Effective in time management

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.

BCG is an E - Verify Employer.