India Ops | Senior Executive Assistant - Gurgaon

Boston Consulting Group (BCG); Gurugram District; On-site; INR 1,000,000 - 1,500,000; Full time

Job summary

Boston Consulting Group (BCG) in Gurugram is seeking a skilled Executive Assistant to provide crucial administrative support to MDs and Partners. This role involves managing schedules, organizing travel, and facilitating business development activities. The ideal candidate should have over 12 years of secretarial experience, strong communication skills, and proficiency in MS Office.

As part of a collaborative team, you will be expected to anticipate needs, handle confidential information, and contribute positively to the office environment.

Qualifications

• Over 12 years of relevant secretarial experience in professional services or multinational companies.
• Proficient in handling reception board operations.
• Excellent attention to detail and ability to set priorities.

Responsibilities

• Manage calendars for MDs and Partners, providing timely reminders.
• Organize travel arrangements and logistics for MDs and Partners.
• Administer client contacts/database and screen calls.

Skills

Oral and written English communication

MS Office proficiency

Strong interpersonal skills

Organizational skills

Service-oriented attitude

Education

Any graduate degree

Job description

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation‑inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom‑line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading‑edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You’ll Do

This position serves as a key secretarial and administrative support to the MDs and Partners. Taking full responsibility for maintaining their demanding schedules and being highly involved in all of their business activities, the individual is expected to act with initiative and pro‑activeness, handling confidential information with utmost discretion. The goal is to leverage the Principals and Partners’ time and enable them for client services. This position is also expected to work as a team with other secretaries within India and may also be assigned by the supervisor to back up other support staff. Throughout their career, SEAs will continue to grow within the role, learn new tasks, improve established ones, integrate best practices among their cohort, and adapt the work style to best support the changing needs of the Principals and Partners they support. Activities will vary depending on their work style and the existing workload.

The duties described below make up a typical, but not necessarily complete list:

• Calendar, meeting, and travel management
  • Actively manages calendars for the assigned MDs and Partners, offering alternatives, trade‑offs, and consideration of the most efficient use of their time and providing timely reminders as necessary.
  • Proactively follows up on emails when copied and determines the most appropriate next steps from a scheduling standpoint.
  • Organizes travel arrangements; anticipates and coordinates point‑to‑point travel and logistics, including directions, commuting time, ground transportation, passport and visa processing.
• Supports business development activities
  • Manages and administers client contacts/database, ensuring accuracy and timely input of new client contacts.
  • Answers phones and screens calls, including cold calls for the Practice Area the assigned MDs and Partners are responsible for.
• Supports case works
  • Prepares assigned MDs and Partners’ timesheet and expense report according to company guidelines.
  • Keeps track of assigned Principals and Partners’ resume profiles, updates and translations, and sends resumes upon request after review.
• Other responsibilities and team contributions
  • Assists assigned MDs and Partners with additional administrative tasks to leverage time, which may include reimbursement, medical insurance claims, tracking of travel days associated with tax filing overseas, memoranda, slide decks, etc.

What You’ll Bring

• Any graduate degree.
• Over 12 years of relevant secretarial experience gained in professional services or multinational companies.
• Proficient in handling reception board operations.
• Excellent oral and written English language communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills and ability to work effectively with all levels of staff.
• Excellent organizational skills, ability to set priorities, attention to detail and tenacious follow‑ups.
• Conveys a strong positive personal and professional image with excellent professional behaviour and ethics.
• Team player, highly motivated, energetic, resourceful, and friendly.
• Service‑oriented, flexible, and able to work under pressure.
• Demonstrates accountability and ownership.
• Reliable, timely and flexible.
• Anticipates the needs of others and demonstrates service orientation (proactive).
• Demonstrates concise and effective style in oral and written communication.
• Effective time management.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable. Applicants with criminal histories will be considered in a manner consistent with applicable state and local laws.

BCG is an E‑Verify Employer.